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Live Update of the Prescott City Council: August 13, 2019

13 August 2019  

Council's study session is at 1 PM, but the voting meeting will not start today until 3:30 PM.


 Agenda  Agenda Packet

Watch the Council Study Session LIVE here: 



1. Roll Call


A. Public Safety Personnel Retirement Services (PSPRS) Presentation.

Council Memo Printout

a. PSPRS Presentation by Will Buividas, Board Chair

Council's questions are highly skeptical. Councilman Goode brought up fees and bonuses - and Mayor Mengarelli agreed completely. The PSPRS folks do not have a friendly audience today. 

Lamerson states, "The fact of the matter is, we don't trust you. You haven't earned our trust... We don't want to be kicked in the teeth more than once."

Billie Orr, "I can't even sit here and tell you how disappointed we are... Let's fix this system, because the cities are footing the bill... Listening to you today, I'm not so sure we're going to take care of this."

Steve Sischka, "You may have killed the golden goose. There's got to be a way to do this..."

Scott McCarty states, "We have a tremendous amount of respect for the tool you've created (the Prop 443 sales tax)."

Every employer will get an actuarial tool to forecast your fund.

"You talk about the tax as a tool, I see it as a parachute... We were forced to do it, we had a gun to our head... If we have to go back, quite frankly, we're going to have a revolt up here... We shouldn't have had to do that, it was because of the Fund's mismanagement," said Mayor Mengarelli.

BTW, South Tucson's fund is about 3.2% funded.

"It's aggravating to sit here and listen to this," Blair said. He points out that it is being left up to a group of people that aren't accountable to anyone.

"What are you guys going to do?" Orr confronts them. "We've got to fix this for those folks up there, and it's on you. We're not going to bail you out again."

"At the end of the day, you're asking us for more money. Why? You didn't manage it properly in the first place." Lamerson said.

"We have a brand new board," Will Buividas, Board Chair states, trying to appease the Council members.

We're really talking about symptoms here, you're just tweaking what the employers can do and not getting at the problem, Goode states. 

"Get rid of those bozos that don't know how to invest the money," Goode says.

"I'm a bottom line kind of guy. What's in the past is in the past... How are you going to change the way you look at this whole system? I just want to see a light at the end of the tunnel, and I don't want it to be a train," Sischka says.

"This is as good a board as has ever been on PSPRS," Scott McCarty replies. He claims there's a greater balance between employee interests and employer interests.

"We know we're not going to earn our way out of this, there are other tools and other philosophies to ... Turn this tide around," McCarty says. "These actuarial assumptions have not been correct forever? ...When they change those assumptions, your liability is going to go up," he admits.

They hope to have the tool to know where the city stands in place by the end of the year.

Will points out that the cities that chose to use a 30 year plan will not be in good shape in 10-15 years. 

City Manager Lamar wants them to go to the cities that are not dealing with the issues and tell them they'd better find a dedicated funding source to get out of their mess. 

They compliment the City for addressing the issue.

Sischka asks, "How often are we going to see you?"

"We've got to figure out a way to measure our success or our failure," Scott McCarty states.

"Are you dealing with the state legislature to fix this issue?" Orr asks.

Will points out that the proposed Marijuana initiative has some money for PSPRS.

 Bennett points out that the ARC payment is based on a 20 year amortization, where it needs to be based on a 8 or 9 year amortization. 

Secondly, we have to pay outside investors LESS. Much less. ASRS and PSPRS paid outside investors $491M annually. "We need to stop making those payments to outside investors right now."

The state's portion of unfunded liability grew $1.9 billion in the last 3 years. 

Chris Kuknyo states, "We owe the police and firemen their retirement... PSPRS has a history of negligence... Who has been held accountable? Give me a name."

"We need a solution at the state level," Kuknyo said.

"We really hope there is some genuine change in this, but trust is low," the Mayor said.

Mark Woodfill states, "There's enough blame to go around for everyone. It's good that we're talking about it, I'm glad we're getting this new tool."

B. Update on the 2020 Census.

Council Memo Printout

Tagline: Counting everyone once, only once and in the right place.

The City Library will be helping people who want to use online methods to respond to the Census.

There are also other resources such as, "Point in Time," to ensure the homeless, assisted living facilities, part time residents are all counted. 

 The 2020 Census at a Glance Brochure 

C. Presentation of Proposed Water Policy Changes on Sewer Requirements.

Council Memo Printout

They are already discussing the idea of slowing down the information.

There is no code requirement to connect to sewer.

Many properties still develop with septic systems.

Currently there are approximately 1200 existing utility accounts within City limits that are not on sewer.

App. 3850 lots with an existing building within City limits are not connected to sewer. Of these, 1836 are within 0-50 feet of an existing sewer line.

Proposed Sewer Policy: 

New Construction: all NEW construction must connect to the City sewer system.

Potential Sewer Policy: 

Existing Construction

All existing construction that is not connected to the City sewer system must connect when the infrastructure is available for that property.

Sewer is considered available when any part of the City's sewer system borders any part of the property.

Blair questions the proposed new sewer policy.

They agree that the City is not in a position to move forward.

The Mayor notes that while there is a cost to this, it will also increase the value of their home.

Reclaimed water is sued to offset pumped groundwater.

"What you're hearing here is that we'd like everyone to get on sewer," Mayor Mengarelli stated. There is a LOT of pubic comment.

Gordon Bond (sp?): Wants to find out information online, and make it easy to access.

Leslie Hoy: thanks them for listening to the comments. 

1. She supports putting everyone possible on sewer.

2. She thinks it is unfair to require the homeowner to do this. The City should pay.

3. Focus on the clusters of the non-sewered homes.

4.  Thinks that much of the policy is being driven by AZ ECO.

5. Supports having real discussion before making decision.

6. Hold discussions when working people could come.

Jack Howerton: Found he could not build on a lot and get water and sewer rights.

Jeri Garcia: A realtor. Seems to be a bit arbritrary. Closest sewer to connect would be 650 feet away, and would cost about $75K. Notes that there are parcels in the City that are not capable of connecting. 1135 Gurley Street, a one-acre lot. She said it would render lots like this with no value.

Howard Mechanic: Needs facts, recommends test areas. Points out that the City would get a valuable commodity in effluent. Asks how much the City is willing to pay or contribute. Suggests neighborhood meetings. He is suggesting they only invest what they will get back. 

Billie Orr points out that many city codes adds to the cost of housing, and then that hurts affordable housing.    

Councilwoman Scholl recommends a layman's version of the issues. She points out that choosing to offer water outside the City is not a 'pro-growth' issue, it is a benefit to the City as a whole.                                                                                                                                                                                                                                                     



 Agenda  Agenda Packet




Pastor Charlie Perkins with Prescott Presbyterian Church


Mayor Pro Tem Orr


A. Roll Call


A. 2020 US Census: Read by Councilwoman Scholl


A. Approval of minutes for the July 23, 2019 Special Meeting/Executive Session, the July 23, 2019 Study Session and the July 23, 2019 Voting Meeting.

Council Memo Printout

a. July 23, 2019 Executive Session

b. July 23, 2019 Study Session

c. July 23, 2019 Voting Meeting

B. Appointment of Joyce Lira as the City of Prescott Yavapai Combined Trust Board Trustee.

Council Memo Printout

C. Adoption of Resolution No. 2019-1718 and approval of Contract No. 2020-013 for Library Support Services and membership in Yavapai Library Network between Yavapai County Free Library District and the City of Prescott.

Council Memo Printout

a. City Contract No. 2020-013, Agreement for Library Support Services and Membership in YLN

b. Resolution No. 2019-1718

D. Adoption of Resolution No. 2019-1717 approving the attached intergovernmental agreement (City Contract No. 2019-015) between the City of Prescott and the Arizona Department of Revenue regarding the uniform administration, licensing, collection, and auditing of transaction privilege tax, use tax, severance tax, jet fuel excise and use tax, and rental occupancy taxes imposed by the State or cities or towns.document

Council Memo Printout

a. Resolution No. 2019-1717

b. City Contract No 2020-015, DOR-Municipal TPT Administration IGA with Appendix

E. Approval of multiple on-call contracts for quality assurance and testing services, each contract amount shall not exceed $75,000.00 annually: City Contract No. 2020-017 - Quality Testing, LLC; City Contract No. 2020-018 - CMT Engineering Laboratories; City Contract No. 2020-019 - Ninyo & Moore; City Contract No. 2020-020 - Engineering & Testing Consultants; City Contract No. 2020-021 - Material Testing & Inspections, LLC.

Council Memo Printout

a. Firms Price Sheets

F. Approval of multiple on-call contracts for Operated Hauling services, each contract amount shall not exceed $50,000.00 annually: City Contract No. 2020-024 - Asphalt Paving & Supply, Inc.; City Contract No. 2020-025 - Fann Contracting, Inc.; City Contract No. 2020-026 - Oothoudt Brothers, Inc.; City Contract No. 2020-027 - Otto Trucking; Funding is available in the Streets, Water and Wastewater Funds.

Council Memo Printout

a. Yavapai County Operated Hauling Bid Tab

G. Approval of multiple on-call contracts for Operated Equipment services, each contract amount shall not exceed $40,000.00 annually: City Contract No. 2020-031 - Asphalt Paving & Supply; City Contract No. 2020-032 - Brothers Grading & Excavating; City Contract No. 2020-033 Earth Resources Corporation; City Contract No. 2020-034 - Fairchild Landscape Maintenance; City Contract No. 2020-035 - Fann Contracting, Inc.; City Contract No. 2020-036 - L Bar L Construction; City Contract No. 2020-037 - Mulclaire & Son Contracting, LLC; City Contract No. 2020-038 - Specialty Paving and Grading, LLC; City Contract No. 2020-039 - Swept Away AZ, LLC. Funding is available in the Streets, Water and Wastewater Funds.

Council Memo Printout

a. Yavapai County Operated Equipment Bid Tab

H. Revision of plat for McCormick Place Condominiums increasing the number of residential units to twelve and reducing the number of commercial units to one.

Council Memo Printout

a. Aerial Vicinity Map

b. Proposed First and Second Floor Plat Revision

c. McCormick Place Existing Third Floor Plat

d. WSA 19-013, City Contract No. 2020-010

I. Proposed Comprehensive Sign Plan (SIG19-002) for The Potters House Church; 5195 N. State Route 89; property owner: Christian Fellowship Church, Inc; APN 102-06-003C.

Council Memo Printout

a. Potters House Application Packet

b. Potters House Aerial Map 

Councilman Goode asks to pull 7E and 7F. 

All others passed unanimously. 

7E: Councilman Goode asks about the high cost of the contracts and if 5 contracts are needed. Variability on rates: The rates are not something that can be negotiated, due to state law. Councilman Goode points out that there is the opportunity to accept or deny.

They need flexibility to hire multiple firms. 

Goode wants to limit the usage of the higher priced contracts if possible. Staff agrees to consider the cost when possible.

Motion passes unanimously.

7F: Goode asks about these multiple contracts, too. These are all being "piggy-backed" on the County contracts already negotiated. Goode asks how necessary it is to include Otto Trucking, which is very expensive.

Goode moves to approve 7F but excluding Otto Trucking.

They are voting to include City Contract No. 2020-024 - Asphalt Paving & Supply, Inc.; City Contract No. 2020-025 - Fann Contracting, Inc.; City Contract No. 2020-026 - Oothoudt Brothers, Inc.;  Funding is available in the Streets, Water and Wastewater Funds.

They voted to deny City Contract No. 2020-027 - Otto Trucking;

Passes 7-0 



1. Public Hearing and consideration for an owner/location transfer liquor license application for a Series 6 Bar liquor license from Jesse Isaiah Burke, applicant, for City Tavern; Location: 218 N Granite Street.

Council Memo Printout


b. R19-1-702

Opening 6 businesses in the new location, including John Hancock Barbershop.

Passes 7-0

2. Consideration for a Permanent Extension of Premises for a Series 3 Microbrewery liquor license application from Scott Alan Whitney, applicant, for Coppertop Alehouse; Location: 220 S. Montezuma St.

Council Memo Printout


b. R19-1-702

Corrections made in the Bold text. They are nicknaming their patio the "Puppy Patio".

Passes unanimously.


A. Appointment of Members to the Community Development Block Grant Citizens Advisory Committee, Industrial Development Authority, Pedestrian Bicycle & Traffic Advisory Committee, and Planning & Zoning Commission; and Appointment of Vice Chairman for the Planning & Zoning Commission.

Council Memo Printout

a. Council Subcommittee Recommendations for Appointment

Passes 7-0, swearing-in commences.

B. Review of FY20 Tourism Grant Awards.

Council Memo Printout

a. Grant Applicants FY20 Updated TAC Scores Council Presentation

b. Grant Applicants FY20 Updated PAAHC Scores Council Presentation

The Arizona Cowboy Poets Gathering broke records this year. "I really want to thank the City of Prescott for their support, it really helps us."

Passes unanimously.

Photo taken!


C. Award of City Contract No. 2020-041 to Ironwood Contractors, Inc. dba Catclaw Contractors, in the amount not to exceed $58,400 for the demolition of three structures at Prescott Regional Airport - Ernest A. Love Field in preparation for the New Commercial Service Passenger Terminal; and to approve Amendment No. 1, City Contract No. (2020-041, which includes required Federal contract provisions for obligated sponsors.

Council Memo Printout

a. Catclaw Contractors Bid

b. Hangar Demo Site Plan

c. Hangar Demo Diagram

It came in under the expected budgeted amount.

The groundbreaking for the new terminal is scheduled for October 4th.

Passes unanimously.


D. Award of City Contract No. 2020-016 to Fann Contracting Inc. for the Summit, McCormick, Beach and Goodwin Street Improvements Project, in the amount of $4,796,074.20; and Amendment A1 to City Contract No. 2015-188 for Post-Design Services to Kelley/Wise Engineering, Inc in the amount of $57,260.00.

Council Memo Printout

a. Proximity Map

b. Post Design Scope and Fee

To include water, sewer, drainage improvements, and some limited landscaping. Beach will become a one-way road west-bound configuration. He notes that Summit Street is in bad shape, but it was built in 1938 as a WPA project. This will also create more parking spaces in downtown Prescott.

Blair asks why utilities are often placed underneath the wheelway?

Councilman Goode compliments them for getting this project started. 

Motion passes unanimously. 

E. Revised Preliminary Plat (PLN19-010) of Antelope Crossings subdivision extending the boundary of the subdivision and adding 42 lots to Phases 4 and 5. Owner is Chamberlain Development, LLC and approving City Contract No. 2020-005 (WSA 19-008).

Council Memo Printout

a. Aerial Location Map

b. Revised Preliminary Plat Overlay with Original

c. Aerial Photo of Willow Creek Road Curve

d. Contract No. 2020-005

Item pulled from the agenda.

F. Award of City Contract No. 2019-014 to Technology Construction Inc. for the Zone 24/27 HDD Water Pipeline Project, in the amount of $1,036,725.00.

Council Memo Printout

a. Alignment Map Zone 24-27

Funding comes from the water fund. Construction to start shortly after approval, hopefully within about a month.


G. Approval of Amendment No. 6 to City Contract No. 2017-064 with Fann Contracting for Solid Waste Hauling Services for an additional $45,000.00 for the outstanding balance remaining in FY19, and increasing the annual amount for the remaining 2-years of the contract to $900,000.00 due to an increase in hauled tonnage, CPI changes, and fuel adjustments. Funding is available in the Solid Waste Fund.

Council Memo Printout

Passes 7-0.

Quotes from Eisenhower.






Lynne LaMaster

Lynne LaMaster is the Founder of the eNewsAZ Network of websites. She will be leaving for new adventures on May 15, 2020.


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