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Live Update of the Prescott City Council: May 28, 2019
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28 May 2019  

It's the live update of the Prescott City Council meeting. Study Session + Voting today.

Editor's note: Did you know that the Prescott Media Center livestream video has been overhauled and greatly improved? So, today, instead of being physically present at the Council Chambers, we're going to watch online - and give it a try from our remote location.

Downloads:

Agenda Agenda Packet

Video Link

CALL TO ORDER

2. ROLL CALL

3. DISCUSSION

NOTE: THE ITEMS HAVE BEEN SWITCHED IN THEIR TIMING. B. THE INTERNATIONAL BUILDING AND TECHNICAL CODES IS BEING PRESENTED FIRST.

A. Presentation on Water Model by Gary Woodard.

Council Memo Printout

There is a decline in demand among 11 municipalities.

Higher, cooler, wetter, no swimming pools.

More outoor demand for non-turf irrigation.

The trend is a reduction in by about an average of 2%

A lot of homes are empty for one or more months.

People Per Household is dropping rapidly.

The demographic impact saves about .5%.

The biggest loss of water is that which goes to the unsewered customers, 1100 AF in total.

Indoor conservation among sewered customers won't help a lot.

Improve Reservoir operations a little.

Outdoor conservation is important, losing 1700 AF through evaporation.

Unsewered homes use a lot more water.

Hospitals use a huge amount of water - you can consider auditing them.

Ways to improve the water budget can be done incrementally.

Focusing on schools, hospitals to improve usage.

"While we're on a great trajectory, we're not done." Mayor Mengarelli said.

Lamerson suggested perhaps looking at alternative septic systems that can be more water efficient.

Leslie Hoy: She is excited about the new water models being generated. She thinks they should clarify gray water use in the City of Prescott. She is concerned about new growth in non-sewered system area. She is hoping that the slides can be be posted and shared with other communities too. She'd like to see more community contributions in this area.

David Tunnil: Asks whether the model will be interactive so the city can type in different scenarios. Where is the low-hanging fruit, what is the most reasonable thing that can be done with the best result?

Peter Krupnik: I like Gary's approach, so many times we get caught up in our own myopia. Can he comment on the reservoir situation.

Gary suggests that automatic meter reading can be helpful, and they can even read some types of meters from a central location.

In 2030, with growth assumed, they will still be using about 6700 AF per year.

B. Introduction and discussion of the proposed adoption of the 2018 International Building and Technical Codes and the 2017 National Electric Code, with local amendments.

Council Memo Printout

The Town of Chino Valley, the Town of Prescott Valley and Yavapai County are working to coordinate their building codes across local multi-jurisdictions to make it easier for builders and homeowners alike.

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The communities had meetings they called, "Road Shows" and they all attended each others' Road Shows.

The Energy Code for 2012 will remain in effect.

Fences under 6 feet don't need to be permitted.

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Technology is also being utilized in ways such as using Skype for certain types of inspections.

Redundancy has been reduced, conflicts have been adjusted. Latest practices have been simplified.

Redefines, specifies, simplifies.

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"Codes are the minimum standard for building," Paul said said.

"If you can't sleep, break out a code book!"

These will offer potential for faster and easier permitting, making it easier for non-contractors.

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"Nothing frustrates me more than when bureauracracy gets in the way of progress... Great stuff, love it," said Mayor Mengarelli.

Blair suggests a continuity of inspectors for projects, and also specific information on what is wrong, rather than simply just, "Failure."

They are adopting an, "Approved with comments," approach.

Larry Meads: Concerned about tamper-resistent receptacles.

Fred Oswald: Discussing water line leaks outside.

Sandy Griffis: Thanks them for pushing this code adoption process, "This was wonderful," Sandy said. "This was a revitalization of the process... I heard everything you said, Councilman Blair and it's on my 'to-do' list. We are going to continue to make improvements and not tie contractors' hands... I am going to go out on a limb, and predict that some things will probably be repealed."

Blair, "I liked what I heard... At what point in time do we figure out what's in the code book and make changes?"

"We did go through the codes line by line, it is a ginormous job!" said Brinn.

They will not mandate tamper-resistent receptacles - they don't want to impose a specific piece of regulations if they are not necessary. It is an option for homeowners, but required for commercial areas that are appropriate, such as hospitals, daycare centers, etc.

Mike Benders: Wants to commend the Mayor, Council, City Manager for the direction that has been implemented. He recognizes the change that they are treated as clients and respectfully.

a. 2018 Adoption Flyer

b. Proposed Amendments to City of Prescott 2018 Building Code

c. Redlined Resolution

4. ADJOURNMENT


Downloads:

Agenda Agenda Packet

Video Link:

1. CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

3. INVOCATION

Pastor Jim Padgett with Unity Church of Prescott

4. PLEDGE OF ALLEGIANCE

Councilman Blair

5. ROLL CALL

A. Roll Call

6. PROCLAMATIONS

A. Proclaiming the City of Prescott as a Purple Heart City

Read by Councilman Phil Goode

B. Foster Care Awareness Month

Read by Mayor Greg Mengarelli

He points out that there are 3000 children ready to be adopted today. He thinks that the faith community can step up and take care of that!

7. PRESENTATIONS

A. Recognizing the City of Prescott's Third Citizens Academy Class

Mayor Pro Tem Billie Orr makes this presentation. Tyler Goodman also is helping.

The class is a great ambassador!

Jeff Hubley: Expecting to have it be informative and offer free dinner every meeting. Learned about not only the staff, but the volunteers in the community.

8. CONSENT AGENDA

A. Approval of minutes for the May 14, 2019 Special Meeting/Executive Session, May 14, 2019 Study Session and May 14, 2019 Voting Meeting.

Council Memo Printout

a. May 14, 2019 Special Meeting/Executive Session

b. May 14, 2019 Study Session

c. May 14, 2019 Voting Meeting

B. Request to increase grant funding from $20,000 to $30,000 annually for Frontier Days Worlds Oldest Rodeo. Funding is available in the FY20 Bed Tax Fund.

Council Memo Printout

C. Adopt Resolution No. 2019-1655, approving an Intergovernmental Agreement (City Contract 2019-231) with the State of Arizona, through its Department of Transportation for financial participation in the City’s SR89 Pavement Preservation Project.

Council Memo Printout

a. Resolution No. 2019-1655

b. Intergovernmental Agreement

c. Attachment A - Vicinity Map

D. Adopt Resolution No. 2019-1664 authorizing the City of Prescott to enter into an Intergovernmental Agreement (City Contract No. 2019-235) with Yavapai County Superior Court for the providing of interpreter services to the Prescott Municipal Court.

Council Memo Printout

a. Resolution No. 2019-1664

b. Superior Court Interpreters IGA - City Contract No. 2019-235

E. Adoption of the City of Prescott Emergency Operations Plan.

Council Memo Printout

a. Resolution No. 2019-1665

b. City of Prescott Emergency Operations Plan

F. Approval of Arizona State Land Department Contract No. 2019-239 in the amount of $77,900.00 for purchase of the Government Canyon Bridge Right of Way. Funding is available in the Streets Fund.

Council Memo Printout

a. Contract 2019-239

b. Attachment 1 - Government Canyon Bridge Map

Consent 8 A-F, except for B passes unanimously.

Councilman Phil Goode asked that it be pulled.

He then explains that this increase is really just an inflationary adjustment. He wants to clarify that the Rodeo is highly valuable and generates tax dollars.

He moves to approve 8B.

Councilman Blair points out that the Rodeo drives bedtax for 7-10 days each year. It is a major tax generator throughout the summer.

"I think it's important to support this event in this community," Councilman Lamerson said.

8B passes unanimously.

9. LIQUOR LICENSE AGENDA

A. NEW LICENSES

1. Public Hearing and consideration for a New liquor license application for a Series 12 Restaurant liquor license from Kenichiro Homan, applicant, for Sushi Man; Location: 1355 Iron Springs Road.

Council Memo Printout

a. LIQUOR LICENSE SERIES NUMBER DEFINITIONS

b. R19-1-702

Passes unanimously.

10. CONSENT ORDINANCES

A. Adopt Ordinance No. 2019-1673 for acceptance of a Division Street Quit Claim Deed from Yavapai County.

Council Memo Printout

a. Ordinance No. 2019-1673

Notes that Division Street is in very good condition!

11. REGULAR AGENDA

A. Approval of City Contract No. 2019-240 with CentralSquare Technologies in an amount not to exceed $430,011 using Yuma County Contract No. MX-M753N Pricing. Funding is available through Building Permit Fees.

Council Memo Printout

Presentation made by Brinn, Nate an Cecelia. (Please forgive any spelling problems.)

Cycle of Pain - Software Jail.

Building permit software is - if this software works, it's an unusual day and is suspicious.

This will offer services that the City needs.

The current software brings outages, inability to accept payments, unable to configure it to address basic needs. Ended up where the city was writing software for the company.

The County has also had problems using the Accela product and moved away from it.

The Central Square Technology said that 90% of their building permits are filled out online.

60% reduction in foottraffic to their counter.

On a personal commentary note, I have never seen such negative comments about something in a Council packet:

Examples:

Instead of the dot come utopia we – and many other agencies – were sold a lemon.

  • Brutal implementation experience
  • Counterproductive business model
  • No online permit submission and review
  • No electronic plan submission and review
  • No ad hoc ability to initiate an inspection or permit in the field
  • Basic mapping abilities
  • Rudimentary tasks such as reporting is a chore
  • Frequent and debilitating software service outages
  • Death by a thousand paper cuts sluggish and cumbersome software

Some of these items, such as electronic plan submission and review, are theoretically possible but may require a year or more of consultant time and additional cost to actually bring to fruition per item.



It is commonly said that the definition of insanity is performing the same thing over and over again and expecting a different result each time.



Based on that definition Accela is insanity pure and simple.


We are coming up on the halfway point of a 5 year period with Accela.



If we do nothing our Accela costs will end up at just under $1,500,000 (emphasis mine) with nothing positive on the horizon that tells me we would get to where we need and want to be at the end of that period.



The figure I quoted you - $1,500,000 – is a staggering figure and it does not count very real costs such as lost staff productivity from the software being down or being an obstacle to overcome each day and it does not account for costs related to being stuck with reliance upon manual processes.



As a product and as a vendor Accela is broken with nothing to offer in return to our struggles beyond vague promises.



Continued use of Accela makes as much sense as handing each of you a pair of Popsicle sticks and asking you to dig a trench across Cortez Street or taking a barrel full of money and lighting it on fire.



Same net result - high costs, high levels of frustration, and a horrible return on investment every way you measure it - financially, at the business level, and at the customer service level.



From a business perspective software can become a prison in two aspects:



  • Limitations in software constrict and shape the business
  • Continuing to pay and hoping things improve to avoid changing

We risk finding ourselves permanently in precisely this type of prison.



We cannot, and should not, continue on this path and expect that somehow, in some way, a better result is going to drop from the sky and in to our hands.

If you lose connectivity in the field with Accela, all of your data is gone and you have to redo it.

"This is the right thing to do, I don't think you can wait much longer," said City Manager Phil Goode.

Blair asks if there is any buyout cost that will be required, or if the City can recoup some money. That question is going to be looked into.

Council agrees that it's probably not a good idea to continue.

The motion passes unanimously.

a. CentralSquare Community Development Agreement

B. Approval of amendments to City Contract Nos. 2018-225 and 2015-208 to increase the annual amount for Bennett Oil offsite fuel and bulk fuel contracts in the amount of $342,000.00 for the remainder of FY19. Funding is available within the operating budget of each department that utilizes fuel.

Council Memo Printout

C. Legislative Update

Final wrapup:

Budget passed at 12:58 AM this morning.

Effective Date for bills without emergency funding: August 28

The Airport will receive $1M

The Hotshot funding will be $1M per year for the next 7 years.

The City will receive an extra $197K for roads.

Primaries will be moved up to the 1st Tuesday in August.

12. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.

Website: https://www.facebook.com/eNewsAZ/