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Live Update of the Prescott City Council: January 22, 2019
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22 January 2019  

It's the Live Update of the Prescott City Council meeting for January 22!

Downloads:

Agenda Agenda Packet

1. CALL TO ORDER

2. ROLL CALL

3. DISCUSSION

A. Presentation of Final Water and Wastewater Rate Study.

Waste water rates are likely to increase about $1 per 1000 gallons in 5 years.

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Chino Valley Mayor Croft brings up additional issues of specific concern to Chino Valley.

Council Memo Printout

B. Update of the Development Impact Fee Process.

Council Memo Printout

The question being discussed is whether or not to add 89 through the Dells to the Impact Fee list at this time. There are some restrictions to the impact fees that would require the work to be done 10 years.

The increase in fees is pretty steep, especially for multi-residential or non--residential buildings. 

It will be important to see the entire list of fee increases. 

We will get this to you ASAP.

C. Presentation by Public Works on 2018 Capital Projects.

Council Memo Printout

4. ADJOURNMENT


Downloads:

Agenda

Agenda Packet

The live stream is here: 

1.CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

3. INVOCATION

Father Raj Britto with Sacred Heart Catholic Church

4. PLEDGE OF ALLEGIANCE

5. ROLL CALL

A. Roll Call

6. PROCLAMATIONS

Dr. Martin Luther King Jr. Day of Service

7. PRESENTATIONS

Presentation from Mr. Mel Hannah, Chairman of the Arizona Commission of African American Affairs; Mr. Charles Fanniel, State President of the Arizona NAACP and Ms. Connie Jackson, 2nd VP of the Arizona NAACP with letters of support for Prescott.

8. CONSENT AGENDA

A. Approval of draft minutes for the January 8, 2019 Special Meeting/Executive Session, January 8, 2019 Study Session and January 8, 2019 Voting Meeting Minutes.

Council Memo Printout

a. January 8, 2019 Special Meeting/Executive Session

b. January 8, 2019 Study Session

c. January 8, 2019 Voting Meeting

B. Acceptance of Hazardous Fuels Mitigation Funding through the Wild Fire Hazardous Fuels (WFHF) grant program from the Arizona Division of Forestry and Fire Management and a Yavapai County Forest Project Using Title III Funding. The city's portion is $9,196.00 from the General Fund.

Council Memo Printout

a. Letter from State Forester regarding award of Grant No. WFHF 18-205

b. Title III Forest Project Funding

C. Adoption of Resolution No. 2019-1672, approving an Intergovernmental Agreement with the State of Arizona and the Arizona Department of Emergency and Military Affairs for Mutual Assistance.

Council Memo Printout

a. Resolution No. 2019-1672

b. Intergovernmental Agreement (City Contract No. 2019-167)

D. Adoption of Resolution No. 2019-1671 Setting Policy For Contracts with City Officials and City Employees for 2019.

Council Memo Printout

a. Resolution No. 2019-1671

E. Award Invitation for Bid No. 2019-153 (City Contract No. 2019-153) for Golf Course Bunker Renovation to Wadsworth Golf Construction in the amount of $38,110.00. Funding is available in the Golf Course budget.

Council Memo Printout

a. Wadsworth Golf Construction Bid

F. Approval of an Amendment No. A1 to City Contract No. 2019-092, ratifying total payment of $49,312.80 to Arizona Digital Solutions for the purchase of completed scanning services. Funding is available in the General Fund.

Council Memo Printout

a. Professional Services Agreement, City Contract No. 2019-092

Item #B has been pulled. 

A-F, not including B passes unanimously. 

Phil Goode asks why the City of Prescott taxpayers have agreed to pay the 10% for #B, because Prescott is the primary provider for Mountain Club. Goode is concerned because it is not in the city limits, and thinks the costs should be shared. 

According to Chief Light, this action keeps the City of Prescott safer, because of it's close proximity to the City of Prescott. Lamerson notes that the residents of the Mountain Club spend money, including sales tax, within the City of Prescott. The motion passes 7-0. 

 

9. REGULAR AGENDA

A. Public Hearing on the Infrastructure Improvement Plan and Land Use Assumption.

Council Memo Printout

The public hearing has been closed by unanimous vote. 

B. Public Hearing on proposed increases to water and wastewater rates.

Council Memo Printout

The public hearing has been closed by unanimous vote. 

C. Council Discussion of Solid Waste Delivery Study.

Council Memo Printout

Phil is concerned about the increasing costs for solid waste (trash) collection.

He is not criticizing the current staff of the trash collection, he just wants to make sure this is the best value for the taxpayers.

Blair notes that the city's trash collection service also performs a great deal of other services. He also points out that the City has done such studies twice in the past, but it has always been found that privitization has not been found to be economically beneficial. 

Blair also points out that this would likely bring in many more companies, which would be damaging to the roads. 

Craig Doseth points out several additional services:

  • Houshold Hazardous Waste
  • Annual Bulk Cleanup
  • Christmas Tree Pickup
  • Brush Month
  • Downtown Cleanup
  • ...more

Phil is wondering if there should be a citywide contract for a private contractor?

"The timing is right to take a serious look, and not to just compare ourselves to other communities..." Goode says, pointing out that the costs will be much higher than anyone else after the 5 years of increases that have been proposed.

"I think it's worth pointing out that privitization does not always mean it costs less," Councilman Sischka.

Lamerson wants to be sure that the study is comprehensive enough to be a fair comparison.

They also want to be sure that the infrastructure, equipment and employees are factored into the study. 

Mayor Mengarelli points out that there are intangibles to be sure to consider, too, including relationships.

Lamerson asks why they are beating a dead horse over this topic? There have been 2 other studies done in recent years. 

"I think good policy is always based on evidence... If we're ever going to look at this legitimately, now is the time," Goode says. 

Sischka moves that they not perform the study, Blair seconds the motion. 

Goode notes that they are looking at a 30% increase over the next 5 years. He thinks that this will give an answer when people ask about the rate increases.

Motion NOT to do the study passes 6-1. Goode in dissent.

D. Adoption of Resolution No. 2019-1675 declaring Chapter 7-4, Solid Waste Management, as a public record and adoption of Ordinance No. 2019-1647 Amending Title VII, Chapter 7-4, Solid Waste Management.

Council Memo Printout

a. Ordinance No. 2019-1647 - Solid Waste Management

b. Resolution No. 2019-1675 - Solid Waste Management

In addition to fees being increased for residents, other fees will also be increased. 

Motion passes.

E. Approval of Municipal Judge Contract.

Council Memo Printout

a. Agreement for Judge Savona 2019 through 2020, City Contract No. 2019-168

The Judge is receiving a 3% raise. 

Motion passes unanimously. 

F. Adoption of Resolution No. 2019-1674, Establishing Two Sign Free Zones in the City of Prescott.

Council Memo Printout

a. Resolution No. 2019-1674, Designating Prescott Sign Free Zones

b. Exhibit A Downtown Sign Free Zone

c. Exhibit B Airport and Dells Sign Free Zone

These sign free restrictions ONLY apply to city rights of way. 

Howard Mechanic: He approves of this resolution. He thinks that the previous "temporary" lifting has not yet been addressed regarding commercial signs. 

Paladini notes that the moratorium (ie: temporary sign) lifted in the following January, so the commercial sign code returned. 

Motion passes unanimously. 

G. Approval of City Contract No. 2019-169 with Mountain Bike America LLC, dba Epic Rides LLC, for the 2019--2023 Whiskey Off-Road Mountain Bike Events. Event support is available in the Transient Occupancy (Bed) Tax Fund.

Council Memo Printout

In 2018:

  • 1792 riders, 288 kids fun ride
  • Estimated Total Economic Impact: $5M
  • City Sales Tax collected $133K
  • County sales tax: $25K
  • State sales tax: $195K
  • High marketing value
  • Returning visitor value. 

Currently, the City provides:

  • $30K
  • In kind services, app. $30K value
  • Staffed storage area March - May
  • City owned Bandshell

Proposed changes:

  • $50K
  • $2K Annual Escalator
  • In-kind services ($30K)
  • Meeting room for Pro rider pre race
  • City will coordinate accommodations for 65 room nights
  • Additional storage

Funding available from the Transient occupancy Bed tax.

Lamerson noted that this event generates a great deal of bed tax fund.

Goode notes that this contract was renegotiated just last year, but now the operator is asking for a 67% increase before the negotiated contract even expired. "I think the escalating costs here are unacceptable," he said. "I have a problem with that kind of demand. I have a problem accepting this kind of demand when we are not finished with the current contract."

"I think it would be silly to lose this partner," Councilwoman Alexa Scholl said.

"I fully support and appreciate that we have this event in this community," Orr said.

"I fully appreciate Councilman Goode's comments... It bothers me to modify the contract," Lamerson said. "But, as a business decision if we need to modify the contract that's what we should do."

Motion passes 6-1, Goode in disagreement. 

 

H. Approval of Ordinance No. 2019-1648, approving First Amended Development and Disposition Agreement with WSH Hospitality.

Council Memo Printout

a. Recorded Development Agreement, City Contract No. 2019-088

b. City of Prescott Development and Disposition Agreement - First Amendment - V2 - Redline

c. WSH First Amended and Restated DDA

d. Ordinance No. 2019-1648 for WSH Development Agreement and Lease

It is not just building a hotel on city property. 

It includes adding many aspects of public benefit - the railroad trestle (15 feet above grade) made accessible to the public $200K; purchase of private property which will be turned into public parking, $600K; Contributing to park area improvements, including splash pad. 45 permanent jobs created at Hotel, plus sales and bed tax. 

Tax rebates have not been requested, neither have impact fee waivers been requested. 

They did ask for consideration of the difficulties and costs of building in a floodway, adding about $700K to the project. Sam Hill Warehouse costs for a conference center will be about $2M.

Hilton is the industry leader in terms of water conservation. Hilton Lite Stay is referenced. https://www.environmentalleader.com/products/hilton-worldwide-lightstay/

Partnerships include: Hilton, City of Prescott, Prescott College, Homeless ministries and APS.

The City has also done an Economic Benefit Analysis, in order to answer the question, "Are we undervaluing the property?"

The proposed hotel and upgrades could have an economic bene
fit of over $17M. It could support over 200 jobs, and $5.4 million in payroll. 

It will also generate property tax revenue, which is not being generated at this point. 

Goode is concerned about a clause that says the City will not review water usage. Hilton's requirements are more stringent than the City of Prescott as far as water is concerned, is one of the answers. 

Billie Orr says that this makes wonderful financial sense, but it makes excellent community sense. 

Howard Mechanic says, "This project is a trainwreck." He reads off 11 problems that he sees. "The only way to stop the ball from rolling is for a citizen to file a lawsuit to stop this process."

John Wolfinger: Points out that the councilmen and women have been elected to look out for the interests of the city. "What I see is responsible development that is good for the city... I am thankful that the Mayor, City Staff and the Shumway Group has worked to bring this business... Thank you all for your partnership..."

Leland Moreno Hilmore (sp?): Compliments the project on several fronts. "This is a unique initiative that will improve..."

Cecelia Jernegan: Notes that the Hilton is a good company. "This is something that will be amazing for the downtown."

Connie Contalme: She is in support of this project. We've got to stay ahead of growth. "This will beautify and enhance that area of our city... The naysayers will come, and they were here today, but keep your eye on the ball... I thank you for your courage and vision for bringing this project."

Motion passes unanimously. 

 

I. Award of City Contract No. 2019-160 to Water Works Engineers, LLC for Engineering and Design Services for the Water Production Facility and Intermediate Pump Station Project in the amount of $2,277,072.00; and Award of City Contract No. 2019-161 to Fann Environmental/Fann Contracting Joint Venture (FE/FC) for CMAR Services for the Water Production Facility and Intermediate Pump Station Project in the amount of $324,585.00. Funding is available in the Water Fund.

Council Memo Printout

a. Site Map Location Figure 1

b. WWE Scope of Work and Fee Proposal

c. Scope and Fee for Fann FE-FC CMAR Services

Pumping efficiencies is key.

Also considering redundancy and reliability. 

Construction manager at risk bidding process. (Called the CMAR approach.)

Looking at $20-25M.

GMP: Guaranteed Maximum Price.

Goode asks if there will be significant savings in the amount of energy needed. 

This will happen, and very efficiently. 

This should save an enormous amount of energy, leakage and more. 

Passes 7-0. 

 

10. ADJOURNMENT

 

 

 

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.

Website: https://www.facebook.com/eNewsAZ/