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Live Update of the Prescott Council: May 8, 2018
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08 May 2018  

It's the Live Update of the Prescott City Council. Study Session starts at 2 PM, Voting Session at 3. And, don't forget, there's an update from Eco Development about the Granite Dells Estates project right after the Council meeting.

Downloads:

 Agenda

  Agenda Packet 

1. CALL TO ORDER

2. ROLL CALL

3. DISCUSSION

A. Review of Proposed Changes to Procurement Code.

Council Memo Printout

Last major change to procurement happened in 1994. They moved prucurement to Finance. 

These changes are meant to improve accountability and competitiveness of City procurements. 

They want to get more people to bid, including smaller and local vendors. 

Added sections and expanded some for clarification:

  • Sole Source Procurements (no competition - asking for additional documentation)
  • Competitive Bidding requirements and exemptions

Updated procurement methods. 

Blair suggests that the procurement requests be very specific. Lamerson agrees that the City needs to be better with specifications as to what they want.

They are talking about increasing the amount for Council Approval to $25K, as opposed to $10K. Blair thinks it should be $25K. Attorney Paladini points out that it still has to go to lowest responsible bidder. 

Paladini points out that $10-25K purchases approval is somewhat a formality. 

They are very strict already about bid-splitting. 

City Manager Lamar recommends additional training for department heads.

a. Proposed Procurement Code

4. ADJOURNMENT


Downloads:

 Agenda 

 Agenda Packet 

1. CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

Wendy Bridges has been named AAED of the year for smaller communities. 

3. INVOCATION

Charlotte ?

4. PLEDGE OF ALLEGIANCE

 Mayor Pro Tem Orr

5. ROLL CALL

6. PROCLAMATIONS

A. Myalgic Encephalomyelitis (ME) Day 5/16/2018

Netflix movie recommended called, "Unrest".

Read by Councilwoman Alexa Scholl.

Afflicts 52K Arizonans.

B. Emergency Medical Services Week 5/20/2018 - 5/26/2018

Read by Councilman Steve Sischka.

Badge pinning ceremony on May 18.

C. National Police Week 5/13/2018 - 5/19/2018

Read by Councilman Steve Blair.

7. PRESENTATIONS

A. Mountain Top Quilters Guild Show - Mayor's Choice Award with Linda Marley and Jan Adams

300 quilts on display at the Annual Quilt Show. There will be special Mayor's Awards.

8. CONSENT AGENDA

A. Approval of draft minutes for the March 13, 2018 Study Session and the March 13, 2018 Voting Meeting.

Council Memo Printout

a. March 13, 2018 Study Session Minutes

b. March 13, 2018 Voting Meeting Minutes

B. Approval of a Kachina Doll Art Donation from John Kohlenberger to the Prescott Public Library (City Contract No. 2018-223). No financial impact.

Council Memo Printout

a. Art Donation Agreement, City Contract No. 2018-223

b. Kachina Doll Donation

kachinadoll.jpg

C. Approval for the Fire Department to apply for various Fiscal Year 2019 grant funding opportunities.

Council Memo Printout

D. Approval for Arizona Public Service (APS) to perform night work on Britni Drive and Willow Lake Road; and Mountain Lake Road and Willow Lake Road, 6:00 p.m. to 6:00 a.m. between June 4 and June 15, 2018.

Council Memo Printout

a. APS Construction Map - Willow Lake Road

b. APS Customer Outreach Letter

c. APS Night Work Location Map

E. Award of City Contract No. 2018-220 to Arizona Public Service, Inc., for the Zone 56/76 Pump Station in the amount of $20,898.55. Funding is available from the Water Fund.

Council Memo Printout

a. Project Vicinity Map

b. APS Line Extension Agreement

c. APS Service Fee

d. APS Final Design Sheets

Everything passed except Item D which was pulled.

Item D needs at least 3 nights for night work.

Item D passes unanimously. 

 

9. LIQUOR LICENSE AGENDA

A. NEW LICENSES

1. Public Hearing and consideration for a New Series 10 Beer and Wine Store liquor license and Interim Permit application from James Lee, applicant, for Sheldon Street Gas and Grill, located at 810 E. Sheldon Street.

Council Memo Printout

a. R19-1.702

b. Liquor License Series Number Definitions

Passes unanimously. 

2. Public Hearing and consideration for a New Series 12 Restaurant liquor license and Interim Permit application from Brittany Peters, applicant, for Farm Provisions, located at 148 N. Montezuma Street.

Council Memo Printout

Food sourced locally as much as possible.

Passes unanimously. 

B. SPECIAL EVENTS

1. Approval of a Series 15 Special Event Liquor License Application for the Prescott Firefighters Charities; Event: Cantina Night; Event Location: 154 S. Montezuma Street; Applicant: Alcuin Matthew Fifield; City Application No. 18-021; Date/Time of Event Liquor Sales: Friday June 1, 2018, 5:00 p.m. to 10:00 p.m.

Council Memo Printout

a. Event Information Prescott Firefighters Charities

b. Location Map

c. ARS 4-203.02 Special Event License

2. Approval of a Series 15 Special Event Liquor License Application for the Prescott Frontier Days Inc.; Event: 2018 World's Oldest Rodeo; Event Location: 840 Rodeo Drive; Applicant: Richard James Warinner; City Application No. 18-023; Date/Time of Event Liquor Sales: Wednesday June 27, 2018 to Wednesday July 4, 2018 from 8:00 a.m. to 11:59 p.m.

Council Memo Printout

a. Event Information - Prescott Frontier Days Inc Worlds Oldest Rodeo

b. Location Map

3. Approval of a Series 15 Special Event Liquor License Application for the Prescott Frontier Days Inc.; Event: 2018 Rodeo Dance; Event Location: 840 Rodeo Drive; Applicant: Richard James Warinner; City Application No. 18-022; Date/Time of Event Liquor Sales: Thursday June 28, 2018 to Sunday July 1, 2018; Thursday 8:00 a.m. to 11:59 p.m. Friday through Sunday, 10:00 a.m. to 11:59 p.m. and Midnight to 2:00 a.m.

Council Memo Printout

a. Event Information - Prescott Frontier Days Inc Rodeo Dance

b. Location Map

Passes 7-0

 

10. REGULAR AGENDA

A. Public Hearing for the City of Prescott’s Community Development Block Grant (CDBG) Program Draft PY2018 Annual Action Plan funding through Grant Funds and to adopt Resolution No. 2018-1639.

Council Memo Printout

a. Resolution No. 2018-1639

b. Proposed (FY19) PY 2018 CDBG Application Summary

c. Proposed (FY19) PY 2018 CDBG Funded Projects

The Launch Pad is moving to 6th Street. 

Passes 7-0. 

B. Approval of Amendment 1 to City Contract No. 2017-096A1 with Brown and Caldwell for the Design-Build Contract for the SCADA Installation & Integration Project, in the amount of $5,995,449.40. Funding is available in the Water and Wastewater Funds.

Council Memo Printout

a. SCADA Contract Amendment No. 1

b. SCADA Construction Phase Services

c. SCADA Schedule of Values

d. SCADA GMP Vicinity Map

"This is a big project," Craig said. Includes 100 specific utility sites. 

This will include customer service related savings. Leads to pro-active maintenance. Can also help prevent fines and violations.

This design-build project brings a guaranteed maximum price. "IT does not dodge challenges, it is not without work," they said.

Passes 7-0.

C. Adopt Resolution No. 2018-1640 and approving Amendment A2 to the Development Agreement (City Contract No. 2009-109A2) for Storm Ranch Subdivision, Extending the Agreement Until July 10, 2019.

Council Memo Printout

a. Resolution No. 2018-1640

b. Storm Ranch LLC, City Contract No. 2009-109A2

This one is ready to go to the finish line. Ready for action!

Ready to move forward with development. 

Jim Lamerson points out, "The project needs to be finished!"

Passes unanimously.

D. Approval to Distribute Funds for the City of Prescott Fuels Mitigation Grant in an Amount Not to Exceed $10,000. Funding is available in the General Fund.

Council Memo Printout

20 matching grants of $500 each.

Steve Sischka applauds this effort.

Motion passes unanimously. 

 

E. Adoption of Resolution No. 2018-1637 Creating the City's Council Pension Policy.

Council Memo Printout

a. Resolution No. 2018-1637

b. Exhibit A Prescott Pension Policy

This complies with state requirements and above.

Councilman Goode asks what changes will be adopted as a result of this policy.

The intent of the policy is to communicate publicly the plan for payments.

Woodfill said the City is doing the best it can.

Sischka points out that the promised they wouldn't just ignore it if 443 passed. 

Orr points out that this is simply transparency. 

Motion passes unanimously. 

F. Award of City Contract No. 2018-221 to Vulcan Materials Company in an amount not to exceed $300,000.00 annually; and City Contract No. 2018-222 to Asphalt Paving & Supply, Inc., in an amount not to exceed $300,000.00 annually, for aggregate and asphalt-concrete materials. Funding is available from the Water, Wastewater and Street Funds.

Council Memo Printout

a. Bid Tab - Aggregate Materials 2018

As-needed basis.

Used by both streets and utilities departments. 

Capped at 3% increase.

Motion passes unanimously. 

G. Site Plan Review and Water Service Agreement 18-003 (City Contract No. 2018-205) for the Las Palomas apartments, a 26-unit apartment complex at 1668 Iron Springs Road. Zoning: Multi-family Medium (MF-M); Property owner: Aspen Valley Properties. Site APN115-06-112J.

Council Memo Printout

a. Aerial Photograph

b. Vicinity Zoning

c. Site Plan

d. WSA18-003, City Contract No. 2018-205

Site plan and water services agreement.

Zoned multi-family. 

P&Z approved 6-1, hoping that some changes be considered. 

Water services agreement already in place. 

Phil Goode asks why it is designated for seniors? Thinks the steepness of the road could be an issue. 

Reduced requirement for parking.

Market, reduction in number of parking stalls, to provide interim housing for those building their home. 

Seniors defined as 55+

The road will be less than 16º in steepness.

Blair thinks there should be a sidewalk. Orr agrees.

Motion passes unanimously. 

H. Approval for the Site Plan in association with a Water Service Agreement 17-029 (City Contract No. 2018-132) for 28 apartment units in 6 new buildings in an existing apartment complex. Zoning: Multi-family High (MF-H), Business General (BG). Property owner: Wendle Schoniger. Site APNs: 109-15-015B and 109-15-015C. Location: 602 South Cortez Street.

Council Memo Printout

a. Cortez Street Aerial Location Map

b. Cortez Street Zoning Map

c. Cortez Street Site Plan

d. WSA17-029, City Contract No. 2018-132

6 buildings, 28 units. 

Meets all requirements.

Will require about 3.36 acre feet of alternative water per year.

P& Z Recommends unanimously. 

Goode commends the developer on this project.

Motion passes unanimously. 

 

 

I. Site Plan Review in association with Water Service Agreement 17-027 (City Contract No. 2018-131) for the Valley Street 14-unit apartment project; Zoning: Multi-family Medium (MF-M); Property owner: 357 Pierson, LLC. Site APN: 111-11-133B. Location: 852/858 Valley Street.

Council Memo Printout

a. Valley Street Aerial Location Map

b. Valley Street Zoning Map

c. Valley Street Aerial Location Map

d. WSA17-027, City Contract No 2018-131

14 two-bedroom units. Mostly 2 stories, in center up to 3 stories. 

Meets general development standards, including parking. 

Needs 2.1 acre feet of potable water and 1.4 acre feet of alternative water.

Goode thinks it is a good infill project. But, he is concerned about traffic on Fair street.

Motion passes unanimously.

 

J. Amendment of City Contract No. 2017-172A1 with Asphalt Paving & Supply, Inc., for the Alarcon Streetscape Improvement Project in the amount of $360,000.00. Funding is available from the Streets Fund.

Council Memo Printout

Motion passes unanimously. 

 

K. Approval to purchase one (1) Valve Maintenance Skid from Balar Equipment using City of Tempe Contract No. T16-159-17 in the total amount of $66,614.03 (City Contract No. 2018-224). Funding is available in the Water Fund.

Council Memo Printout

a. Balar Equipment Quote Dated April 16, 2018

Orr thinks this will save on wear and tear for the valves.

Motion passes unanimously. 

L. Legislative Update

Last update of the year. 

  •  The budget has been passed and the session has ended. Teachers will receive a 19% raise by 2020.
  • The Hotshot reimbursement of $7.8M was taken from the budget, but we will receive our last $1M payment in FY19 from the original reimbursement. 
  • HURF funding restoration at $30M, which brings it to the full level of funding 

Passed Bills: 

  • HCM2005 (Rep. Campbell) flight hour requirements waiver. Sent to Sec. of State 3/29
  • HB2097 (Rep. Livingston) Pension funding policies. Signed by Governor 4/3.
  • HB2502 (Rep. Boyer) PTSD; Worker’s comp; presumptions. Governor signed 4/23 
  • SB1465 (Sen. Brophy McGee) Sober Living Homes; Certification. Signed by Governor 4/11
  • SB1451 (Sen. Barto) Patient Referral inducements. Governor signed 4/12
  • HB2604 (Speaker Mesnard) Consolidated election dates. Governor signed 4/17
  • SB1382 (Sen. Kavanaugh) TPT; Vacation Rentals. Governor signed 4/11
  • SB1499 (Sen. Smith) CFD; directors. Signed by Governor on 3/29
  • HB2166 (Rep. Campbell) Vehicle fees; alternative fuel VLT. Signed by Governor on 4/25
  • HB2579 (now SB1140) (Rep. Norgaard) Video service. 
  • HB2371 (Rep. Payne) Mobile Food Vendors. 

Dead Bills: 

  • HB2387 (Rep. Rivero) Municipal TPT; speculative builders
  • HB2116 (Rep. Kern) Limitations of actions; dedicated property.  
  • HB2005 (Rep. Leach) Municipal Economic Development; Sale; Lease. 
  • SB1262 (Sen. Petersen) Retirement, assumed rate of return. 
  • HB2500 (Rep. Grantham) Real Estate Signs. 
  • HB2514 (Rep. Cook) HURF distribution. 
  • HB2333 (now SB1387) (Rep. Weninger) Home-Based Businesses. 
  • HB2479 (Rep. Ugenti-Rita) TPT; Digital Goods and Services. 

 

Blair finds it appalling that the vehicle tax fee from Campbell's bill has already been swept for education pay.

11. ADJOURNMENT

Meeting adjourned, but the Eco Development presentation will be starting soon. We will NOT do a live update of that meeting.

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Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.