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Live Update of the Prescott Council: March 13, 2018
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13 March 2018  

It's the Live Update of the Prescott City Council. Study Session @ 2 PM; Voting Meeting @ 3.

Downloads:

 Agenda  Agenda Packet 

1. CALL TO ORDER

2. ROLL CALL Steve Blair, Phil Goode, Jim Lamerson, Billie Orr and Alexa Scholl - here

Mayor Mengarelli and Steve Sischka absent. 

Link to a Live Video:

http://prescottmediacenter.org/ 

 

3. DISCUSSION

A. Review of Newly Revised Tourism Advisory Committee Grant Policy

Council Memo Printout

Still an emphasis for dollars spent more than 100 miles away, but also on positive community impact. 

New flexibility: 75% of the funds towards marketing the event, 25% for other uses, such as barricades, etc.

$40K allocation budgeted. 

Process simplified. 

On March 22, the grants open. Mandatory meeting on March 28. A representative from the organization MUST be there. 

Blair asks how the grant recipients are notified. 

By public notice and also via email and phone calls. 

Lamerson thinks there is a need for defining the word, 'tourism'. He thinks that marketing to the base is important, too. 

The number one visitor market is Phoenix and Phoenix metro. 

Part of the requirements are to gather data. 

Daniel Mattson from the public thinks they should allow marketing dollars to be spent 80 miles away (for Phoenix).

Vision Statement:

Our vision is for Prescott to be Arizona’s premier destination for all seasons, welcoming visitors from around the world.

Mission Statement: 

Our mission is to advise, inform and collaborate with The Prescott Tourism Office, City Council and community stakeholders to enhance the quality of life for our residents and experience of our visitors.

 

a. FY 19 Scoring Matrix DRAFT 

b. FY 19 Tourism Events Grants Policy FINAL DRAFT

c. FY 19 Suggested New Application jth 1-30-18

B. Review of Tourism Advisory Committee Strategic Plan.

Will come up with objectives: 

Council Memo Printout

a. Strategic Planning Overview Document DRAFT

b. Adopted Resolution No. 4400-1609

PLEASE NOTE: THERE IS A SCHEDULE IN THE PACKET, BUT IT IS NOT CORRECT. WHEN WE GET AN UPDATED SCHEDULE, WE WILL ANNOUNCE IT.

Here it is! This is the current and accurate schedule. 

March 22, 2018 Grant Applications Open
March 28, 2018, 4 p.m. Mandatory Meeting for ALL applicants.
April 27, 2018. 5 p.m. Application Deadline
May 17, 2018 TAC Grant Review Meeting (tentative, subject to change).
June, 2018 (TBA) City Council Budget Review and final approval

 

4. ADJOURNMENT


Downloads:

 Agenda  Agenda Packet 

1. CALL TO ORDER

2. INTRODUCTIONS

3. INVOCATION 

Rabbi Adele Plotkin with Beit Torah

4. PLEDGE OF ALLEGIANCE

 Councilman Sischka

5. ROLL CALL: Steve Sischka is absent, and Mayor Mengarelli is on vacation, but he has called in. 

6. ANNOUNCEMENTS

7. PRESENTATIONS

A. Pickleball Presentation - Peg Travers

200 people in Pickleball club. 

2 events this year, 2 last year.

PrescottPickleball.com

Working to encourage youth to participate. "July is for Juniors."

Pickleball is the fastest growing sport in the US.

They hope to get 4 more courts. The goal is to raise $75 K.

12 courts will allow Prescott to have USAPA Tier 2 Tournaments - feeder to Nationals. This year, their tournament will be USAPA sanctioned.

She asks for an endorsement of the 4 More Campaign, but since it was not agendized for discussion, it will have to be scheduled for a later meeting. 

B. Prohibited Smoking in City Parks - Brent Hatch

Smoke harms his wife and her asthma. They want to have all smoking prohibited in City and County parks. 

C. Endorsement of Breathe Easy Prescott Proposal - Leland L. Fairbanks, MD

Helped local citizens get signatures in 2003 for no smoking in restaurants or bars. 

8. CONSENT AGENDA

A. Approval of draft minutes for the January 09, 2018 Study Session, the January 09, 2018 Voting Meeting, and the January 23, 2018 Study Session.

Council Memo Printout

a. January 09, 2018 Study Session Minutes

b. January 09, 2018 Voting Meeting Minutes

c. January 23, 2018 Study Session Minutes

B. Adoption of Resolution No. 2018-1634 will renew the IGA with Yavapai County for Consolidated Court Operations for an additional one-year term.

 Council Memo Printout

 a. Resolution No. 2018-1634

 b. Consolidated Court Agreement 2018-027 (City Contract No. 2013-204A1)

C. Award of City Contract No. 2018-182 to Badger Meter, for the purchase of radio read water meters in a total amount not to exceed $70,722.02, using City of Glendale cooperative pricing (Contract IFB14-36). Funding is available in the Water Fund.

Council Memo Printout

a. IFB14-36 Amendment 3 Executed

b. Radio Read Meter Purchase Quantity

D. Adoption of Resolution No. 2018-1635, endorsing the application of Catholic Charities Community Services, Inc., to the State of Arizona Department of Housing for grant funding to replace an existing building located at 434 W. Gurley Street with a 51-unit facility to house veterans and other community members in need.

Council Memo Printout

a. Location Map and Site Plan

b. Project Scope

 c. Resolution No. 2018-1635

E. Award IFB No. 2018-154 (City Contract No. 2018-154) for Golf Course Bunker Renovation to Pro-Turf International in the amount of $24,850.00. Funding is available in the Golf Course budget.

 document

Council Memo Printout

 a. Pro-Turf International Proposal

Item B & D pulled. 

All other items passed 100%. 

Item B. Pulled by Phil Goode. According to Attorney Paladini, the State Law requires the City has a City Court, although it is allowed to share duties with other jurisdictions. By doing this, the City doesn't have to have separate space, bailiffs, court security or judges. 

The presiding judge is concerned about continuing this arrangement, so this is only a one year agreement. 

Blair noted that they did a cost analysis about 3 years ago, and it proved to be an absolute advantage for the city to share these expenses. 

Goode seemed to want to make sure that the Council wasn't simply rubberstamping this renewal. 

Item B. Passes unanimously. 

Item D. Phil Goode asked for this to be pulled, too. The breakdown will be about 30 or more units will be used by veterans. A veteran, in service at one time, discharged with other than dishonorable. Approximately 60% will be used by veterans. 

The Council is simply endorsing the opportunity for the grant application. 

Phil Goode thanks them for doing this. "Something I heartily endorse, thank you."

Motion passes unanimously. 

 

9. LIQUOR LICENSE AGENDA

A. SPECIAL EVENTS

1. Approval of a Series 15 Special Event Liquor License Application for Boys and Girls Clubs of Central Arizona; Event: Dancing for the Stars; Event Location: Marina Street; Applicant: Molly Fernow; City Application No. 18-001; Date/Time of Event Liquor Sales: Saturday, April 14, 2018, 3:00 p.m. to 7:00 p.m.

Council Memo Printout

a. Event Information

b. Location Map 

c. ARS 4-203.02 Special Event License

2. Approval of a Series 15 Special Event Liquor License Application for Yavapai Trails Association; Event: Whiskey Basin Trail Run; Event Location: Watson Lake Park, 3101 Watson Lake Road; Applicant: George Sheats; City Application No. 18-003; Date/Time of Event Liquor Sales: Saturday, April 14, 2018, 10:00 a.m. to 10:00 p.m.

Council Memo Printout

a. Event Information Yavapai Trails Assoc

b. Location Map

c. ARS 4-203.02 Special Event License

3. Approval of a Series 15 Special Event Liquor License Application for PUSD Education Foundation; Event: Whiskey Off Road Bike Race; Event Location: Yavapai County Courthouse; Cortez St., Goodwin St., Montezuma St.; Applicant: Krista Carman; City Application No. 18-002; Date/Time of Event Liquor Sales: Friday April 27, 2018, 2:00 p.m. to 8:00 p.m., Saturday April 28, 2018, 9:00 a.m. to 10:00 p.m. and Sunday April 29, 2019, 9:00 a.m. to 3:00 p.m.

Council Memo Printout

a. Event Information PUSD Education Foundation

b. Location Map

c. ARS 4-203.02 Special Event License

4. Approval of a Series 15 Special Event Liquor License Application for Prescott Center for the Arts; Event: Annual Fundraising Gala; Event Location: 208 N. Marina Street; Applicant: Robyn Allen; City Application No. 18-004; Date/Time of Event Liquor Sales: Saturday March 24, 2018, 2:00 p.m. to 10:00 p.m.

Council Memo Printout

a. Event Information Prescott Center for the Arts

b. Location Map

c. ARS 4-203.02 Special Event License

All pass 6-0

10. REGULAR AGENDA

A. Approval of FY19 Reinstatement of Employee Vision Insurance. The total annual premium would be approximately $160,000.00, with employees paying $57,000/00 making the net budget impact $103,000/00 across all funds.

Council Memo Printout

This approval is being requested early in the building process. Benefit will not take effect until July 1, 2018. Cost about $160K to City, the employees will pay about $57K of that. 

Employees have requested this benefit, and it will be a boost to morale. 

Phil Goode thinks this is an example for a continuing demand for general fund dollars, despite the passage of Prop 443. 

Blair points out that the employees "took it in the shorts" during the recession. He is in support of the benefit.

Alexa Scholl thinks that any time you can boost morale and help retain staff is a benefit. 

Orr asks if the city revenue is on the uprise - yes, about 5-5 1/2%, which means about $700K The money can come from that. 

Motion passes 5-1.

 

B. Approval of Art Donation Agreement with the Rotary Club of Prescott.

Council Memo Printout

a. Peace Painting Art Donation and Agreement (City Contract No. 2018-184)

Motion passes unanimously.

C. Award of City Contract No. 2018-181 to Truesdell Corporation for the North Tank East Rehabilitation Project in the amount of $597,597.00. Funding is available in the Water Fund.

Council Memo Printout

a. North Tank East Vicinity Map

Funding available in the  water fund. 

Blair said he used to swim in the tank. They will ensure that security locks are installed. 

Motion passes unanimously. 

D. Approval of ESP Grant Application for Corsair Connector Project. The estimated cost of the project is $750,000.00. Assuming a grant award of $500,000.00, the total cost to the City would be $250,000.00 from the Streets Fund.

Council Memo Printout

a. Aerial Map

Will allow connectivity between Corsair Avenue and Wilkins Drive. Will assist existing businesses, and also some undeveloped parcels that are likely to be developed. 

"That's long overdue," Blair said. 

Phil Goode supports this project as long as it is approved subject to the award of the grant. 

This is a competitive grant - but the project needs to be ready to go. It was viewed favorably in the past. This road is about 2200 feet in length. 

Motion passes unanimously.  

E. Legislative Update

March 23 is the last day to hear bills in opposing chamber - so the next 10 days will be crazy!

 

legislativebills1.jpg

legislativebills2.jpg

 Quote from today: Francis Munds from Prescott - to get the vote for the woman. She was the first woman state Senator in Arizona and the 2nd in the country.

11. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.