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Live Update of the Prescott City Council: October 24, 2017

24 October 2017  

It's the Live Update of the Prescott City Council. Starts at 3. No study session today.


Agenda Packet



3. INVOCATIONS Pastor Ron Merrell with Heights Church


Mayor Pro Tem Lamerson

5. ROLL CALL: Mayor Oberg is not in attendance.



A. Colonial Heritage Month: Read by Councilman Steve Sischka

B. Charitable Giving Awareness Month: Read by Councilwoman Jean Wilcox

C. Patient Blood Management Awareness Week: Read by Councilwoman Billie Orr

D. Hunger and Homelessness Awareness Week: Read by Councilman Steve Blair


A. Approval of draft minutes for the June 27, 2017 Study Session, the August 08, 2017 Special Executive Session, the August 08, 2017 Voting Meeting, the August 29, 2017 Study Session and the September 12, 2017 Executive Session.

Council Memo Printout

a. June 27, 2017 Study Session

b. August 08, 2017 Special Executive Session

c. August 08, 2017 Voting Meeting

d. August 29, 2017 Study Session Minutes

e. September 12, 2017 Executive Session

B. Adopt Ordinance No. 5047-1587, to purchase a public utility easement from Miller Valley Park LLC (City Contract No. 2018-039) in the amount of $35,519.00, plus closing costs and rescinding Ordinance No. 5042-1582. Funding is available in the Streets, Water, and Wastewater Fund.

Council Memo Printout

a. Ordinance No. 5047-1587

b. Agreement For Sale of Public Utility Easement

c. Aerial - Public Utility Easement Area

C. Approval to install three hundred (300) feet of culvert at the Rodeo Grounds in the amount of approximately $12,580.00 (City Contract No. 2018-068). Funding is available in the Rodeo Grounds Fund.

Council Memo Printout

a. Culvert Installation Quotes

D. Approval to Accept Arizona Department of Homeland Security Western Region Award Committee (RAC) Grant towards purchasing body armor and ballistic helmets in an amount not to exceed $3,300.00 (City Contract No. 2018-076). Funding is available through the Fire Department budget (Grant Fund).

Council Memo Printout

E. Approval to accept two grants awarded to the Prescott Police Department by the Governor’s Office of Highway Safety in the total amount of $43,000.00 for enforcement programs.

Council Memo Printout

F. Approval to accept and expend Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) funding in an amount not to exceed $140,000.00 ($127,272.00 Federal share/$12,727.00 City share - City Contract No. 2018-070)) for seven complete sets of extrication equipment. Funding is available from the Fire Department budget (Grant Fund).

Council Memo Printout

G. Approval of City Contract No. 2018-097 for purchase of Accela Civic Platform User Licenses from Carahsoft, in an Amount Not to Exceed $40,565.12 Using GSA Contract GS-35F-0119Y Pricing. Funding is available in the General and Public Works Funds.

Council Memo Printout

a. Carahsoft, Accela Inc, .Quote dated 10/30/2017, City Contract No. 2018-097

H. Approval of Agreement for Potable Water with W.D. Properties, LLC, for a 10-unit Apartment Project on APN 113-03-002 at 310 W. Hillside (City Contract No. 2018-077)

Council Memo Printout

a. Location Map

b. Water Service Agreement Application No. WSA17-021

c. ADWR Extinguishment Certificate

d. Agreement for Potable Water (City Contract No. 2018-077)

I. Approval of amendments to City Contract No. 2017-336A1 and City Contract 2017-345A1 with Ninyo & Moore and Vanir Construction Management Inc. for as-needed hourly construction inspection services. Funding is available in the Streets, Water, and Wastewater Funds.

Council Memo Printout

a. Ninyo & Moore Civil Works Inspections Breakdown of Fees dated Sept. 19, 2017

b. Vanir Construction On-Call Inspection Sevices Proposed Costs dated Sept. 19, 2017

Items B & C have been pulled. 

Items A-I, except B & C pass unanimously. 

Item B: The original request for the easement was about $8K, but they increased the land needed, and it became $35K. Passes 6-0

Item C: Question: why 400 feet, when it says 300 feet? Also it specifies that if boulders or utilities are obstructing, the amount may be changed. Passes 6-0



Public Hearing and consideration for a Series 11 Hotel/Motel liquor license from Andrea Lewkowitz, applicant for La Quinta Inn & Suites Prescott Convention Center. Location: 4499 Highway 69.

Council Memo Printout

a. R19-1-702


 Mayor Pro Tem Lamerson thanks them for doing business in Prescott.

Motions pass unanimously 6-0.



A. Award of a Design-Build Services Contract, City Contract No. 2018-037 to AMEC Foster Wheeler (AMEC) for Stage 1 – Pre-Construction Services for the Granite Creek Dam Outlet Rehabilitation Project in the amount of $170,000.00. Funding is available in the Water Fund.

Council Memo Printout

a. Granite Creek Dam Outlet Rehab Vicinity Map

b. Granite Creek Design-Build Proposal Exhibit 'A'

Originally constructed in 1919, two valves were built in. They are leaking and need some rehabilitation. Only on the downstream side. Stage 2 will return later as a guaranteed maximum price. 

Blair congratulates Craig Dotsethon his new position. He asks how they're going to do this and how much water they're losing without recharging? Asks if they can measure the siltification of the dam?

How to install the valve - it will be installed as a slide gate valve, which is installed underwater by divers. This will also allow them to look at the condition of the dam from the inside. There is water being lost, but it is helping to fulfill the requirements for fresh water downstream. They have found that approximately 15 feet of silt is at the bottom of the lake.

They will block off the lower valve. 

Lamerson asks how much the entire project will cost? Stage 1, $170K, Stage 2: $650K, Stage 3: $1.2 million. 

Total, about $2M.

They are working in cooperation with SRP on this project due to contractual commitments.

The practice of the water management is to never draw it lower than 9 feet from the top. The silt is another 20 feet below that. 

There are contractual agreements with SRP that allow them to keep a specific amount, and that is all. Another partner is Yavapai County Flood Control, which has added monitoring devices to Willow Lakes. 

Bill Goslow: Asks if SRP will reimburse for water loss. They don't know, but they can always ask for reuimbursement.

Patty: Worries about the water overtopping in the case of an extreme event. 

No deficiencies have been identified on the spillway. 

City Attorney Jon Paladini is reining in the discussion, stating it is getting a little far afield. 

Motion passes 6-0 

B. Approval of City Contract No. 2018-060 with Entellus, Inc., for design and other engineering services for the Mingus and Douglas Lift Station Abandonment Project in the amount of $120,958.80. Funding is available in the Wastewater Fund.

Council Memo Printout

a. Project Vicinity Map

b. Scope of Work Mingus Douglas Lift Station Abandonments

This is a major project in water management. The current lift stations were installed in 1959.

Will need easements from Taylor Hicks School for the sewer lines. 

Motion passes unanimously 6-0

C. Consideration to move December 26, 2017 Council Meeting to either December 5th or December 19th.

New council will be sworn in November 28.

Motion for Dec. 19 passes unanimously 6-0. 



Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.