1. CALL TO ORDER
3. INVOCATIONS Pastor Ron Merrell with Heights Church
4. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Lamerson
5. ROLL CALL: Mayor Oberg is not in attendance.
A. Colonial Heritage Month: Read by Councilman Steve Sischka
B. Charitable Giving Awareness Month: Read by Councilwoman Jean Wilcox
C. Patient Blood Management Awareness Week: Read by Councilwoman Billie Orr
D. Hunger and Homelessness Awareness Week: Read by Councilman Steve Blair
8. CONSENT AGENDA
A. Approval of draft minutes for the June 27, 2017 Study Session, the August 08, 2017 Special Executive Session, the August 08, 2017 Voting Meeting, the August 29, 2017 Study Session and the September 12, 2017 Executive Session.
B. Adopt Ordinance No. 5047-1587, to purchase a public utility easement from Miller Valley Park LLC (City Contract No. 2018-039) in the amount of $35,519.00, plus closing costs and rescinding Ordinance No. 5042-1582. Funding is available in the Streets, Water, and Wastewater Fund.
D. Approval to Accept Arizona Department of Homeland Security Western Region Award Committee (RAC) Grant towards purchasing body armor and ballistic helmets in an amount not to exceed $3,300.00 (City Contract No. 2018-076). Funding is available through the Fire Department budget (Grant Fund).
F. Approval to accept and expend Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) funding in an amount not to exceed $140,000.00 ($127,272.00 Federal share/$12,727.00 City share - City Contract No. 2018-070)) for seven complete sets of extrication equipment. Funding is available from the Fire Department budget (Grant Fund).
G. Approval of City Contract No. 2018-097 for purchase of Accela Civic Platform User Licenses from Carahsoft, in an Amount Not to Exceed $40,565.12 Using GSA Contract GS-35F-0119Y Pricing. Funding is available in the General and Public Works Funds.
a. Location Map
I. Approval of amendments to City Contract No. 2017-336A1 and City Contract 2017-345A1 with Ninyo & Moore and Vanir Construction Management Inc. for as-needed hourly construction inspection services. Funding is available in the Streets, Water, and Wastewater Funds.
Items B & C have been pulled.
Items A-I, except B & C pass unanimously.
Item B: The original request for the easement was about $8K, but they increased the land needed, and it became $35K. Passes 6-0
Item C: Question: why 400 feet, when it says 300 feet? Also it specifies that if boulders or utilities are obstructing, the amount may be changed. Passes 6-0
9. LIQUOR LICENSE AGENDA
A. NEW LIQUOR LICENSE
Mayor Pro Tem Lamerson thanks them for doing business in Prescott.
Motions pass unanimously 6-0.
10. REGULAR AGENDA
A. Award of a Design-Build Services Contract, City Contract No. 2018-037 to AMEC Foster Wheeler (AMEC) for Stage 1 – Pre-Construction Services for the Granite Creek Dam Outlet Rehabilitation Project in the amount of $170,000.00. Funding is available in the Water Fund.
Originally constructed in 1919, two valves were built in. They are leaking and need some rehabilitation. Only on the downstream side. Stage 2 will return later as a guaranteed maximum price.
Blair congratulates Craig Dotsethon his new position. He asks how they're going to do this and how much water they're losing without recharging? Asks if they can measure the siltification of the dam?
How to install the valve - it will be installed as a slide gate valve, which is installed underwater by divers. This will also allow them to look at the condition of the dam from the inside. There is water being lost, but it is helping to fulfill the requirements for fresh water downstream. They have found that approximately 15 feet of silt is at the bottom of the lake.
They will block off the lower valve.
Lamerson asks how much the entire project will cost? Stage 1, $170K, Stage 2: $650K, Stage 3: $1.2 million.
Total, about $2M.
They are working in cooperation with SRP on this project due to contractual commitments.
The practice of the water management is to never draw it lower than 9 feet from the top. The silt is another 20 feet below that.
There are contractual agreements with SRP that allow them to keep a specific amount, and that is all. Another partner is Yavapai County Flood Control, which has added monitoring devices to Willow Lakes.
Bill Goslow: Asks if SRP will reimburse for water loss. They don't know, but they can always ask for reuimbursement.
Patty: Worries about the water overtopping in the case of an extreme event.
No deficiencies have been identified on the spillway.
City Attorney Jon Paladini is reining in the discussion, stating it is getting a little far afield.
Motion passes 6-0
B. Approval of City Contract No. 2018-060 with Entellus, Inc., for design and other engineering services for the Mingus and Douglas Lift Station Abandonment Project in the amount of $120,958.80. Funding is available in the Wastewater Fund.
This is a major project in water management. The current lift stations were installed in 1959.
Will need easements from Taylor Hicks School for the sewer lines.
Motion passes unanimously 6-0
C. Consideration to move December 26, 2017 Council Meeting to either December 5th or December 19th.
New council will be sworn in November 28.
Motion for Dec. 19 passes unanimously 6-0.