Here is a brief list of the 4 meetings:
9 AM: Budget Workshop
11 AM: Special Voting Meeting (PSPRS extension, Transfer of Appropriations, Budget)
1 PM: Council Workshop (Business license demo, improving efficiencies within Solid Waste)
3 PM: Council Voting Meeting
Lord willing and the creeks don't rise, we will watching every one of those meetings (so you don't have to be!).
Budget Workshop
Link: Agenda
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION ITEM
A. FY 18 Budget Workshop, Part 3
Reclassifications changed.
$40K GPREP budget removed
There will be no second Code Enforcement Officer added.
Jean Wilcox asks to add another Code Enforcement Officer - adding another FTE.
Greg Lazzell said he'd like to have the discussion when Mike (the current Code Enforcement Officer) is here.
Sischka wants to know what we're getting for our money with the Code Enforcement Officers.
Lamerson: Maybe we have too many engineers and not enough Code Enforcement.
Paladini notes that the way the Code Enforcement is written, other employees can be deputized if required. He points out that most code enforcement is aimed at getting compliance, not to issue citations.
Blair can't support the position until they can determine for sure if it's needed. "Are we going to be proactive or reactive?" Blair asks. He wants more information - reports from FD and PD on how many calls they make.
Wilcox wants to make a policy decision - she says that there are many complaints from people because they are only reactive. "I personally would like to see a more proactive policy," she said.
Lamerson asks how many engineers they need and how many Code Compliance Officers they need? It's a question of priorities.
The Fire Department FY 18 personnel org chart stays the same.
Some council members would prefer that those engaged in brush clearing be under the FD, not under Parks and Rec.
Attorney Paladini tries to clarify the issue, but admits that it is "complex".
It has been made very clear that the fuels management people will not be involved in anything to do with firefighting, even prescribed burns.
Sischka asks Joe Baynes what the City is getting from this move.
Baynes said that they do use the mitigation crews for trails and parks in some instances.
Lamar asks if it adds any burden. Baynes said no, it actually is helpful.
Grants are given to Fire Departments.
As far as prescribed burns, Mayor Oberg said that the Forest Service plans to do more in the future.
PSPRS
The Council has the opportunity to extend the payments from 20 years to 30 years. It will save about $1.5M per year, but it will cost an extra $74M over the 20 year option.
The decision will have to be made today if they want to take advantage of the 30 years.
PSPRS Parker/Hall Refund of Excess Contribution - the City owes probably around $1,004,236 plus interest.
Council has a consensus to pay it out of the General fund, so as not to add to the unfunded liability.
They want to spread out $22M worth of projects. They're looking at a 2.5% interest rate over 30 years.
WIFA loans are the way to go! Not only do they get a low interest rate, but they can provide a 20% match on the interest charged from the EPA.
Public Works Presentation:
1. FY 17 and FY 18 CIP by Fund
46% went to streets
30% went to water Fund
18% went to Wastewater
3% Solid waste
Does the money come from this year or next year? It depends on how much of the project is completed in each year.
They have made quite a bit of headway in completion of projects.
They have changed their methodology from trying to design/build in the same year.
They are unhappy about the Alarcon Project. Lazzell said that they communicated clearly about the project.
They expect the pavement to be done sometime in the next couple of weeks. "We are turning a road that used to be like a runway - very unsafe, contaminants, 70 feet wide, no defined parking, we are making it a safe road for traffic and bicycles."
"Most of the work on that street had to be done anyway... All I'm asking is to wait a little longer for the road to be paved."
Lamerson asks whose job it is to make sure the projects are kept on track. Steve answers it is his.
Blair asks if there is a way to charge an impact fee on infrastructure fees?
They will start a new rate study in FY 18.
Impact fees are controlled by the State Legislature.
It has to be proportionate to growth and it can't be to solve an existing deficiency.
Lamerson points out that it was never the intent to concentrate on the downtown at the expense of the rest of the community.
Councilwoman Orr thinks they should have more input on the priortization of street projects.
Some projects are important for compliance. Some are able to be moved forward to the next 5 year project.
They think they can move $22M forward.
City Manager Lamar is encouraging the departments to be realistic about what they will actually get accomplished. In other words, if they are only expecting to accomplish 75% of the projects, can they get to a 75% pricetag? Right now, they're saying they are pretty tight on the projections.
Rosser Street is on the plan - Blair wants to have the traffic calming mechanisms removed.
Henry Hash admits that some of the projects are chosen as more politics than engineering.
2. Schemmer Drive Options
Sischka asks about Schemmer and Smoketree.
They offer a couple of options on Schemmer:
Push back Rosser Street and Washington/Churchhill Street projects, or just do a Mill and Repave Existing Surface and still do the projects above.
This won't "fix" Schemmer, but it will give them time until the funding catches up.
Orr asks them to look for temporary fixes for Smoketree. They said they will.
Mayor Oberg thinks it's important to set up realistic expectations.
He also asks them to look at traffic density issues.
Lazzell thinks that the traffic congestion is due to growth of events and other communities around us.
Blair asks to have traffic lights evaluated for synchronization and turn signals.
Sischka asks if we should consider diagonal crosswalks. There are a lot of options to think about.
3. Centralization Funding
5. ADJOURNMENT
Special Voting Meeting
Link: Agenda | Agenda Packet
CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. REGULAR AGENDA
Lack of a motion.
B. Adoption of Resolution No. 4388-1597 Approving Transfer of Certain Fiscal Year 2017 Appropriations
b. Resolution No. 4388-1597 Exhibit A
Passed unanimously.
b. FY2018 Tentative Budget Forms
The final budget will be adopted on June 27, 2017
Property taxes will be levied in July.
This tentative budget sets the spending cap for FY 18.
Monies can be moved around in the budget once it has been set, although there are some limits.
Billie Orr wants to ensure that the residents know that paying the PSPRS unfunded liability is a commitment of this council.
Lamerson wants to take $10M out of the reserves and give to the unfunded liability. And he wants to do it right now.
Jean Wilcox is not in favor of this.
Lamar suggested sending $5M now and saying that if Prop 443 passes, they will send an additional $5M.
"We haven't done what we can do, but we can do something," Lamerson said.
Council unaminously votes for the temporary $188,853,251 budget. To be readdressed on June 27th.
5. ADJOURNMENT
1 PM Study Session
Links: Agenda
1. CALL TO ORDER
2. ROLL CALL
3. DISCUSSION
A. Business License Demonstration
Home-based businesses do not have their address showing.
Lamerson believes that everyone should be treated the same.
Steve Blair points out that businesses are at least getting something for their money now.
The information is very basic. Name, address, license number and business description.
Blair thinks this should interface with other websites.
According to Attorney Paladini they will also be creating a public information request process online.
There will be no fee or copy costs for electronic documents. Paladini says this will save a lot of money.
Orr notes that all vendors (even those selling on the square) must have a business license.
Current 2058 applications, 960 of which are from outside.
They have 44 license applications for Structured Sober Living homes.
Currently the database only has the businesses with the license that has been issued.
The City will be presenting an entirely new website within the month.
The regulations enacted by the City have helped reduce the number of Structure Living Homes.
B. Presentation on the ongoing efforts to improve efficiencies within the Solid Waste Division
18% reduction in Overtime YTD.
Flexing Time, 40 Hour Work Week
Cart Delivery and Repair
Created new routes, and changed scheduling days.
Upsized containers.
Saved 130 miles per week in the new routes.
Various items have created cost and efficiency savings.
4. ADJOURNMENT
Council will hold a special executive session here regarding various public works street projects, including Marina Street, Alarcon Street and Willis/Cortez Intersection project. They will also discuss the U of A Cooperative Extension Lease. This is in addition to the other 4 meetings.
Link: Agenda
3 PM Voting Meeting
Links: Agenda | Agenda Packet
1. CALL TO ORDER
2. INTRODUCTIONS
3. INVOCATIONS
4. PLEDGE OF ALLEGIANCE
5. ROLL CALL Councilwoman Wilcox is absent.
6. ANNOUNCEMENTS
City Manager Lamar will be on vacation next week.
7. CONSENT AGENDA
A. Approval of minutes for the City Council meetings held on May 23, 2017
a. May 23, 2017 Executive Session Minutes
b. May 23, 2017 Study Session Minutes
c. May 23, 2017 Voting Meeting Minutes
B. Approval of employment contract with City Clerk effective July 19, 2017 (City Contract no. 2017-351)
a. Job Announcement for City Clerk (May 12, 2017)
b. Attachment A - VideoMedia Equipment
a. On-Call Professional Services List - FY18
a. Yavapai Bridge Construction (Ridder Concrete, Inc.), City Contract No. 2017-358
Consent agenda approved unanimously.
8. LIQUOR LICENSE AGENDA
A. SPECIAL EVENTS
a. Boys & Girls Clubs of Central AZ Application Information
b. Location Map
c. ARS 4-203.02 Special Event License; rules
d. Liquor License Series Number Definitions
a. Prescott Farmers Market, Inc. Application Information
b. Location Map
c. ARS 4-203.02 Special Event License; rules
d. Liquor License Series Number Definitions
a. Boys & Girls Clubs of Central AZ Application Information
b. Location Map
c. ARS 4-203.02 Special Event License; rules
d. Liquor License Series Number Definitions
a. Prescott Regulators & Their Shady Ladies, Inc. Application Information
b. Location Map
c. ARS 4-203.02 Special Event License; rules
d. Liquor License Series Number Definitions
a. Sharlot Hall Historical Society of Arizona Application Information
b. Location Map
c. Liquor License Series Number Definitions
d. ARS 4-203.02 Special Event License; rules
Passes unanimously.
Mayor Oberg quoted Thomas Paine: "It is the duty of a patriot to protect his country from the government."
9. ADJOURNMENT
