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Live Update of the Prescott City Council: April 25, 2017

25 April 2017  

It's the live update of the Prescott City Council!


Agenda Agenda Packet



1. Roll Call


A. Presentation on the Pavement Preservation Program

Unfortunately, there are more needs than there is money.

"Keeping what you have good."

679 lane miles in Prescott.

"Not a progam that will "fix the worst first."

Remove & Replace is expensive, impacts residents for long periods of time, distruptive to underground utilities.

Normal pavements last 15-20 years - we want to extend that life.

Start out with 100, on a scale of 1-100, deteriorate about 3 points per year.

When the PQI (pavement quality index) reaches about 70, it needs to some maintenance.

Trying to get 40+ years without having to do a complete replace.

Pavement can degradate more rapidly as it deteriorates faster.

Last year, they did approximately 63 lane miles of roadways at a cost of $4.7M.

Pavement preservation can be $1-6/sy

Preventative maintenance can cost $7-$42K every 5 years per mile.

Reconstruction will cost $1-3M per lane mile

Potential cost savings is huge.

Life Extensions and processes:

Chip Seal 4-8 years

Slrry Seals 3-7 years

Micros 3-8 years

Crack sealin: 1-4 years

Fog or rejuvenating seals: 1-4 years

Need for Preservation:


Protects the assets at $1=6 per sq. Yard

Delays the need for costly reconstruction.

Expect constrictuion and preservation in FY 2018 on Willow Creek, Antelope Hills, Regional Airpark, Centerpointe area, the Crossings Residential area, Willow Lake Villas Area, Willow Lake Road, Lakeside, Vista Verde Estates, rosser Street, Cloudstone area.

Addressing "worst first" is a costly approach, it's best to keep the good roads good and fit in the bad ones when time/funds allow.

Currently in an $80M backlog on road repairs. Next year, they have only $3.5M for maintenance.

It doesn't always work as well as they want it to, but it's not a perfect science.

Councilwoman Billie Orr asked about Smoketree.

They chose the current projects based on the Lucity program.

There are other funds that can be used for roads if needed.

The Mayor proposes using some money from solid waste for roads - but it's tricky. Might be able to build it into the solid waste fees.

Would require analysis to base it on.

Lamerson suggests putting up "4-while=drive ccnditiona

lQuick check on hat they're doing, sometimes not always possible.

Council Memo Printout

B. Unit Allocations of Alternative Water for Residential Development

Two primary sources are surface water and treated wastewater effluent.

The city must serve all new subdivisions with alternative water (not groundwater).

Quantiy must be available and recognized by Arizona Department of Resources.

Actual water usage is in a downtrend, and well below the present unit allocations.

The unreserved alternative water balance is basically depleted.

There is an automatic 0.1 acre foot markup for new business development - but that is not necessarily needed any more.

Per capita water use has substantially decreased since 2000. McConnell thinks that this reduced water usage is engrained in the residents.

Single family has been allocated at .35 a/f, but it is actually at 0.17 a/f.

Multi family is at .09 vs. .15.

Recommended water-efficient residential development:

Single-family .20

Multi-family .12

It is proposed that it be applicable to preliminary and final subdivision plats and replats of master planned communities served by alternative water. (Not lot splits)

This meets requiremsnts of EPA WaterSense New Home Specification (7-14-14)

They will be recommending a new Water-Efficient Development water rate (higher tier) for use in excell of the revised unit alloation, billed to the individual customer, and will be recommended int he net update of City utility rates.)

Any residential development not meeting the water-efficient definition above should remain at 0.25 for single family dwelling unit and 0.15 acre foot per multi-family dwelling unit.

Also, recommending that the 0.1 acre-foot markup on residential development track the actual new demand.

Retain conservation and other savings accrued to date in the City's water portfolio as a cushion, not to be mined to support additional development. (That cushion is about 410 a/f.)

Recommended for vote at Council on May 9.

It is not expected that the changes will lead to accelerated housing development over the short term, or in long-term, build-out population. Ample opportunities and checkpoints will continue to exist to effectively monitor and manage growth.

Actual recommendations

1. Revise the unit allocations for Water-Efficient Residential Development (as described in item 4. below)

Single-family residential to 0.20 AF (65,170 gallons per dwelling unit per year)

Multi-family residential to 0.12 AF (39,102 gallons per dwelling unit per year)

(Note: All multi-family projects of more than 10 dwelling units will be deemed Water-Efficient Residential Development)

2. Retain the Unit Allocation for other Single-Family Residential DevelopmentSingle-family residential: 0.25 AF (81,463 gallons per dwelling unit per year)

3. Discontinue the 0.1 AF markup, track the actual new demand (water supplied through new water meters set) for support businesses on an annual basis, and provide a summary to Council in conjunction with the Annual Water Report presented in March of each year, including recommendations for further policy adjustments, as applicable

4. Establish criteria for Water-Efficient Residential Development, and ensure that they are met for new projects approved at the revised unit allocationsApplicable to new preliminary and final subdivision plats, and replats of

master plan communities served by alternative water (but not lot splits, or individual units on existing lots or tracts)

To achieve the goal of efficient residential water use, setting reasonable standards and simplifying implementation and administration of the revised unit allocations, it is recommended that the City adopt the EPA WaterSense® New Home Specification (7-14-14) for single-family homes and townhomes, applicable to indoor and outdoor (landscaping) improvements; an eligible project will require construction and certification of homes by a builder that is already, or chooses to become, a WaterSense Partner (more information is attached regarding the EPA program)

Applicable to individually metered multi-family projects of more than ten (10) dwelling units (WaterSense specifications/builder not required), and single-family or townhouse dwelling units with 5/8" x 3/4" meters Common areas, medians, and parkways xeriscaped in accordance with the Land Development Code and State requirements for Active Management Areas, and separately metered, with CC&Rs requiring the xeriscape to remain in place and be maintained by a property owners association, and all of the preceding included as a condition in the water service agreement

 A new Water-Efficient Development water rate (higher tier) for use in excess of the revised unit allocation, billed to the individual customer, will be recommended in the next update of City utility rates

The subject of unit allocations was introduced to the Council Water Issues Committee at their meeting of February 7, 2017, followed by presentation of detailed information and recommendations at the March 7 and April 4, 2017, meetings, at which time public comments were also received. Background and detailed information, including public input received, are provided in Attachment 1. Key points include the following:

Conservation savings and other lower usages accrued to date are proposed to remain in the City's water portfolio as a cushion, and not be "mined" to support additional development.

The cushion, or headroom [difference between the overall volume of water allocated and the actual (lower) total amount being used] for projects that have been built and occupied, is presently an estimated 410 acre-feet, which could increase to a future total of 760 acre-feet if all approved but presently unbuilt projects are added.

Implementation of the lower unit allocations arguably represents more efficient use of the finite resource; additional headroom is anticipated to accrue at the new unit allocations.

The lower unit allocations will help offset the shortfalls being experienced in surface water and treated wastewater effluent recharged and recovered for municipal use—the primary sources of physically available alternative water—attributable to climate and growth lower than projected, respectively.

The new unit allocations will enable directing more of the City's limited remaining supply of unreserved alternative water toward nonresidential projects with economic development benefits.

At their April 4th meeting, the Water Issues Committee forwarded the recommended policy changes outlined above to the Council as a whole, for presentation, discussion, and additional public comments at the Study Session of April 25th. Should Council provide direction to proceed, a resolution amending the "City Water Management and Calendar Year 2017 Alternative Water Allocation Policy," implementing the revised unit allocations, could be placed on the agenda for adoption at the Voting Meeting of May 9, 2017.

Council Memo Printout

1. Background and Detailed Information

Councilwoman Jean Wilcox suggests that water harvesting efforts be rewarded or credited to the developer.

Lazzell and Blair agree in principle with Wilcox.

Public Comments:

Howard Mechanic: Doesn't use his rainwater system because he has xeriscaping. "I appreciate this [overall] proposal and it has good balance." He wants individual meters, even for multi-family units. Wants incentive for smaller developments - and reduced impact fees with meters.

Leslie Hoyt: Overall supports this. Does not think it's possible to make homeowner use the system even if it's installed.

They will vote on this in the May 9 meeting.

C. Legislative Update

SB1430: Would not affect anything in the City of Prescott. Has been pulled off the agenda.

HB2477: Asset forfeiture bill: Signed by Gov.

Heart and Cancer bills have not been scheduled for a vote yet.

SB 1407, 1322: SB 1407 is dead. SB 1322, expected to pass.

SB1063: Risk pooling for tier 3, expected to pass and get signed.

Governor's Budget: No final word, legislature not supportive of some aspects. Expects it to be another week or two.

Council Memo Printout



Agenda Packet





Father Jeffery Frate, St. George Orthodox Church


Councilman Lazzell


A. Roll Call



A. Approval of minutes for the City Council meetings held on April 11, 2017

Council Memo Printout

1. April 11, 2017, Study Session Meeting Minutes

2. April 11, 2017, Voting Meeting Minutes

B. Approval to permit temporary rock crushing activities within the Lakeview Plaza Subdivision for a duration of sixty (60) days

Council Memo Printout

1. Background information

C. Approval of Amendment No. 1 to City Contract No. 2016-008A1 with Shephard-Wesnitzer, Inc., for Engineering Services for additional Storm Drain Design for the S. Washington Avenue/E. Goodwin Street Improvements Project in an amount not to exceed $72,760.00

Council Memo Printout

1. SWI Cost Proposal Amendment 1

2. Vicinity Map

D. Adoption of Resolution No. 4383-1592 providing notice of the Primary and General Elections to be held on August 29, 2017, and November 7, 2017, and authorizing the City Clerk to enter into agreements as required to provide Election Services for the 2017 Primary, General, and Special Elections

Council Memo Printout

1. Resolution No. 4383-1592

Passes unanimously. 



1. Approval of a Series 15 Special Event Liquor License Application for Boys to Men Mentoring Network North Central AZ; Event Location: Holiday Courtyard at the Grand Highland Hotel, 150 South Montezuma Street; Applicant: Charles Lawrence Matheus; City Application No. 17-026S; Date/Time of Event Liquor Sales: Sunday, May 21, 2017, 2:00 p.m. to 9:00 p.m.

Council Memo Printout

a. Boys to Men Mentoring Network North Central AZ_Application Information

b. Location Map

c. Liquor License Series Number Definitions

d. ARS 4-203.02 Special event license; rules

2. Approval of a Series 16W Fair/Festival Special Event Liquor License Application for the Mountain Artist Guild-Arts and Craft Show and Wine Festival (eight applicants), Location: 100 W Goodwin; Date/Time of Event Liquor Sales: Saturday, May 13, 2017, 11:00 a.m. to 5:00 p.m. and Sunday, May 14, 2017, 11:00 a.m. to 4:00 p.m.

Council Memo Printout

a. Mountain Artists Guild Arts & Craft show & Wine Festival Application Information

b. Location Map

c. Liquor License Series Number Definitions

d. A.R.S. 4-203.03 Wine festival license: wine fair license; fee

Passes unanimously. 



A. Consideration of a submitted petition requesting the Council to adopt a resolution to endorse the U.S. Conference of Mayors Climate Protection Agreement, Resolution No. 4382-1591

Council Memo Printout

1. Sample Petition Page

2. Resolution No. 4382-1591

3. Climate Protection Agreement

Jean Wilcox believes that climate change is related to human activity, she's been studying it for many years. 

She wants 2 things to be considered by the council:

1. We need to take care of environment for future generations. 

2. Some of the things being asked to do are already being done by the City of Prescott anyway. 

"This is a statement to the rest of the nation that Prescott as a community are committed..." Wilcox said. 

Mayor Oberg said that this statement was basically a "call to arms" to oppose everything Trump is doing, particularly on immigration and climate control. "I don't agree with any part of that political nonsense," he said. 

Acknowledges that: 

1. The climate is always changing

2. CO2 is required for life. 

3. No competent prediction about future mean temperatures can be made. 

Oberg says, "As we go forward, we have to be very careful at how we look at this..."

Billie Orr: "I feel that I am a good citizen... We approved a general plan that addresses many of the issues, we are number one with our air quality in the nation... I believe that doing anything else would be redundant... I really don't see any advantage to the City of Prescott." 

Wilcox does not think that this has to be a political statement, but can be a commitment. "It seems reasonable to me, it's nothing beyond our capacity."

Sischka: "The shame for me is that it's become politicized. Is some of the stuff right to do? Absolutely. And it all costs money. We can't even pay for police and fire. It's going to cost money, folks. This thing is regressive... As a person, it's my responsibility as a person to do this, but I don't think it's the responsibility of the City."

The Mayor is allowing 5 comments for 2 minutes. 

Ralph Hess thinks that limiting comment for 2 minutes to 5 people is not fair. "It is important, I think for you to hear... You don't put that kind of limitation when a staff person is making a presentation... From my view, you're disrespecting the point of view of people that live in this community."

Gary Beverly: This is an issue about science. Thinks it's not going to be too expensive. 

Someone else (didn't give his name): Trying to waken the world about the environment. Thinks the mayor agreement economically makes sense. Points to the example of Sacred Heart School, says it's the "most eco-friendly school in the nation." "Financially and environmentally a win-win."

Le Steve ?: Given 5 minutes to do a presentation. Applauds the General Plan, which is built on sustainability. 

US Mayor's Conference about jobs. 

Solar employs many more people than coal industry. 

Corporate America is embracing sustainablity. 

Says that it will saddle Prescott with more regulations. Says it won't, but wants a study group set up. 

Says that nearly 900 citizens signed the petitions.

Daniel Mattson: At every single General Plan meeting. Uses less than 1000 gallons/month, replaced all lightbulbs (except 2) with LEDs. Also thinks that this measure will cost the community money. "I feel that government is best which governs least."

John: Given 30 seconds - urges the City to support this issue. 

Mayor Oberg said that it's time to move on. 

Wilcox moves to adopt the measure. 

The measure fails due to lack of a 2nd, despite to many people in the audience holding up handwritten, "2nd" signs. 


B. Public Hearing for City of Prescott's Community Development Block Grant (CDBG) Draft Program Year 2017 Annual Action Plan

Council Memo Printout

1. 2017 CDBG Application Summary

2. 2017 CDBG Recommended Funding Table

cdbg expenditures


C. Voting Meeting - Public Hearing for the Alternative Expenditure Limit "Home Rule" Ballot Proposition. Special Meeting - Adoption of Resolution No. 4379-1588 proposing an extension of the Alternative Expenditure Limitation

Jon Paladini answers Lazzell's question, "Can the City use public monies to promote this issue?"

"We try to avoid using the City resources to affect the election."

Orr thinks that this is essential to pass. 

If it fails, they will not be able to spend available monies for projects - could affect tens of millions of dollars. This affects the entire budget, not just the General Fund. 

Orr thinks this is an antiquated system, but to change it would require a vote of the entire state. 

Lamerson: "While I understand that the State wants to have control over everything the City does... the City of Prescott is a chartered city... I wholeheartedly support this Home Rule issue."

Richard Steele: We can't afford to give up any sovereignity to the City of Prescott.

Daniel Mattson: points out that the city staff cannot advocate for this, but other people can, including active volunteers. 

Council Memo Printout

1. Resolution No. 4379-1588

2. Home Rule Summary Analysis Worksheet

3. Publicity Pamphlet


Agenda Agenda Packet




1. Roll Call


1. Adoption of Resolution No. 4379-1588 proposing an extension of the Alternative Expenditure Limitation

Council Memo Printout

a. Home Rule Summary Analysis Worksheet

b. Resolution No. 4379-1588

c. Publicity Pamphlet


Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.