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Live Update of the Prescott Council: January 9, 2018
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09 January 2018  

Three meetings for the Prescott Council today.  Starts at 1 PM

CALL TO ORDER

2. ROLL CALL

3. CALL TO ENTER EXECUTIVE SESSION

4. EXECUTIVE SESSION

A. LEGAL MATTERS

1. Discussion or consultation for legal advice with the city’s attorneys and designated representatives of the city to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property attorneys (A.R.S. §38-431.03(A)(3) and (7):Possible sale and development of city owned property in the downtown area. 

5. ADJOURNMENT


Downloads:

 Agenda  Agenda Packet 

1. CALL TO ORDER

2. ROLL CALL

3. DISCUSSION

A. City False Alarm Ordinance Review and Revisions. 

document Council Memo Printout

  1. City Alarm Ordinance draft 12-27

 99.8% of calls are to false alarms, and that makes 8% of their calls. 

Exempted government agencies. Major changes are a request that all alarms are registered, except for panic or medic alarms. 

Licensed businesses would not have to submit anything additional. 

Asked to review every year, update necessary information. 

No cost.

Changes to appeal process.

"We don't want people to assume risk in order to avoid a call," Chief Black said. "None of this is about cost-recovery."

Chronic abusers would be moved to a verified response model - 5 or more in a year. 

Some communities feel that verified response models increase the risk. 

"We can always go to that, I would rather try some other things first," Chief Black. 

Goode is reluctant to adopting a verified response at this time. He suggests monitoring PV's policy for a while.

B. Presentation by Public Works regarding the Floodplain Management January 2018 Ordinance Update to replace City Code Title 13, Chapter 13-1 Floodplain Regulations.

Most of this will remain the same. New flood plans will be issued in March, and these updates will have to be in place before that. 

4. ADJOURNMENT


Downloads:

 Agenda  Agenda Packet 

1. CALL TO ORDER

2. INTRODUCTIONS

3. INVOCATION 

Pastor Sokoloski with American Lutheran Church

4. PLEDGE OF ALLEGIANCE

Councilman Blair

5. ROLL CALL

Everyone present.

6. ANNOUNCEMENTS 

Speaker Cards and Timing Process

7. PROCLAMATIONS

It's National Law Enforcement Appreciation Day!

Expedia named Prescott as one of the 18 cities in the US that you must visit in 2018. 

A. Martin Luther King Jr. Day - Read by Councilwoman Alexa Scholl.

There will be a march on Martin Luther King, Jr. Day. 11 AM at the 1st Methodist Church. @6 PM at the Ebony Church in Dewey there will also be another celebration. 

B. Youth Mentoring Month - Read by Councilwoman Billie Orr. Tonight, City Hall will be lit Purple and will remain so for the rest of the month. 

8. CONSENT AGENDA

NOTE: The consent agenda will not be read in its entirety at this point, but it will be placed on the screen when they vote on it. Ordinances will have a consent agenda section of their own and will be read entirely to be in compliance with the law.

A. Approval of draft minutes for the October 10, 2017 Study Session, the November 14, 2017 Voting Meeting, the November 28, 2017 Study Session, and the November 28, 2017 Voting Meeting.

document Council Memo Printout

a. October 10, 2017 Study Session

b. November 14, 2017 Voting Meeting

c. November 28, 2017 Study Session

d. November 28, 2017 Voting Meeting

B. Approval of an Amendment to City Contract No. 2016-049 A1 with Engineering & Testing Consultants, Inc. (ETC), for Quality and Assurance Testing Services for City Capital Improvement Projects, in the amount of $40,000.00.

document Council Memo Printout

C. Approval to Purchase Fire Department 1¾ inch Nozzles from United Fire Equipment Company in an Amount not to exceed $19,567.55 (City Contract No. 2018-136).

document Council Memo Printout

a. United Fire Quote

b. LN Curtis Quote

c. MES Email (no quote amount provided)

D. Award of City Contract Nos. 2018-137 and 2018-138 to Fann Contracting, Inc. for Driveway Improvement Projects, in the total amount of $42,041.00.

document Council Memo Printout

a. Vicinity Map - Washington School Driveway

b. Vicinity Map - Rodeo Grounds Driveway

c. Summary of Costs - Washington School Driveway

d. Summary of Costs - Rodeo Grounds Driveway

*E. Approval of City Contract No. 2018-142 for purchase of Accela Civic Platform User Licenses from Carahsoft, in an Amount Not to Exceed $12,676.60 Using GSA Contract GS-35F-0119Y Pricing. Funding is available in the General Fund.

document Council Memo Printout

a. Carahsoft - Accela, Inc. City of Prescott - 12.18.2017 - Quote 10771749 (City Contract No. 2018-142)

F. Approval of the Memorandum of Understanding with the Yavapai-Prescott Indian Tribe for the pass-through of funding to various community non-profits. (City Contract No. 2018-134).

document Council Memo Printout

a. Yavapai Prescott Indian Tribe Memorandum of Understanding

G. Award of Contract for Ken Lindley Field Light Pole Replacement with Musco Sports Lighting (City Contract No. 2018-129) and A Team Electrical Services (City Contract No. 2018-139) for a total amount not to exceed $90,000.00.

document Council Memo Printout

a. Musco Sports Lighting Quote (City Contract No. 2018-129)

b. A Team Electrical Services Estimate (City Contract No. 2018-139)

c. Phote of Current Pole

*H. Award of contract for professional services to Emergency Services Consulting International (ESCI) in the amount of $64,328.00 (City Contract No. 2018-059).

document Council Memo Printout

a. ESCI Letter of Submittal (undated) received December 4, 2017

*I. Approval of City Contract No. 2018-141 for Accela Civic Platform implementation services from The Sidwell Company, in an amount not to exceed $30,720.00 using GSA Contract GS-35F-0119Y pricing.

document Council Memo Printout

a. Prescott Sidwell FY2018 Ongoing Services for Public Works (City Contract No. 2018-141

J. Approval to Purchase Fire Department Thermal Imaging Cameras (TIC) from LN Curtis in an Amount not to exceed $31,168.20 (City Contract No. 2018-141).

document Council Memo Printout

a. LN Curtis Quote

b. LN Curtis Sole Source Letter

c. Prescott Fire Department Sole Source Letter

Consent agenda items passed, except for E, H, I, which were pulled by Councilman Phil Goode. 

Phil Goode asks about the escalating growth of the Accela contract. They've been using this software since 1998. 

Item E, for fireworkers, I is service agreement.

In total, it costs $375K or more.

E. Consultant fees, needed for fire department - not enough staff to do in-house. 

9. ORDINANCES (CONSENT)

Items listed on the Ordinances (Consent) Agenda may be enacted by one motion, and one vote. If discussionis required by membersof teh governing body, the item will be removed from the Consent Agenda and will be considered separately.

A. Adoption of Ordinance No. 5061-1601 amending the City Code to update Title IV, Chapter 4-7 (Alcoholic Liquor).

document Council Memo Printout

a. Ordinance No. 5061-1601 Strike Through

b. Ordinance No. 5061-1601 Clean Version

Passes 7-0

*B. Adoption of Ordinance No. 5057-1597 authorizing the second amendment to commercial lease agreement No. 2001-257, between the City of Prescott and Arizona Public Service Company.

document Council Memo Printout

a. Ordinance No. 5057-1597

b. APS Lease 2nd Amendment, City Contract No. 2001-257A2

c. Aerial Map of Leased Area

Pulled by Councilman Phil Goode.

There was an error - it was supposed to read, "Not to exceed 8% per year," but it read "not less than 8% per year."

10. REGULAR AGENDA

A. Appoint three council members to the City Council Subcommittee for Water Issues.

document Council Memo Printout

Jim Lamerson, Steve Sischka and Steve Blair. Passed unanimously. 

 

B. Appoint three council members to the Council Subcommittee on Appointments.

Billie Orr, Steve Sischka and Jim Lamerson. 

document Council Memo Printout

C. Approve Amendment No. 1 for the Design-Build Services (City Contract No. 2018-037A1) with Amec Foster Wheeler (AMEC) for Stage 2 Construction for the Granite Creek Dam Outlet Rehabilitation Project in the amount of $939,000.00.

document Council Memo Printout

a. Granite Creek Dam - Stage 2 GMP Final 121817

b. Granite Creek Dam Outlet Rehab Vicinity Map

Blair asks if there is a warranty on the valve. The existing valve go back to the original construction in 1919. Going in on the wet side of the dam, so anything on the dry side can be worked on. 

Goode notes that there are not many options, and it has to be fixed. ADEQ is agreeing on it. 

Only minor maintenance in the last hundred years. 

Ralph Hess asks if the funds are coming out of the water fund, or are other sources of funding being used? Answer: The entire amount will come from the water fund. 

Passes 7-0

 

D. Adoption of Ordinance No. 5060-1600, authorizing debt issuance through the Water Infrastructure Finance Authority of Arizona for the first phase of the wastewater centralization project, and declaring an emergency.

document Council Memo Printout

a. Ordinance No. 5060-1600

b. WIFA Loan Documents

WIFA offers very affordable financing, and offered a 30 year loan, rather than a 20 year. 

They also give a 20% subsidy on the interest. 

These are 50 year assets. The rate will be 2.1%.

Ralph Hess asks whether or not this will affect effluent rates and costs. He also doesn't think it qualifies for emergency loan criteria. 

Attorney Paladini thinks it qualifies for emergency loan, because it affects the fiscal health of the City. 

11. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.