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Live Update of the Prescott City Council: September 26, 2017
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26 September 2017  

The Study session starts at 1 PM, and the Voting session is at 3. 

Agenda 

Agenda Packet 

55 M in total projects. 

1. CALL TO ORDER

2. ROLL CALL

1. Roll Call

3. DISCUSSION

A. Presentation by Public Works on the Status of the Capital Improvement Program (CIP).

The City Manager suggests a van ride to look at the projects.  

Council Memo Printout

Councilman Steve Blair suggests that perhaps they don't need to do "all the bells and whistles" to address budget issues. 

"Let's take care of the necessities and stop playing with the bells and whistles.

Councilman Sischka asks how long people should expect to wait for their neighborhoods to be improved. 

Lamerson pushes for basic repairs. 

Wilcox thinks the job needs to be done and done right. 

"The money we have is pushed to the top for the developers," Wilcox points out. "The problem is a lot more complicated than what we're talking about, really."

There's a lot of applause during this meeting. 

Blair points to the importance of long-range general planning.

Blair suggests they take the $3M out of the Open Space Fund to finish the Washington Road project. 

Wilcox is adamant about not using open space money for the roads.

A speaker from S. Washington area describes the condition of their sidewalks and roads - expresses concern about safety issues on sidewalks. 

Lamerson points to the whole concept of common sense. 

"We don't always have to have it pretty in the beginning, we can make it pretty later. We do have to have it safe," Lamerson said. 

"The truth of the matter is, 'What is right?' It's not a question of liability, it's not whose fault is it, it's what is right," Councilman Sischka said.

Paladini said a scoring system could/should be utilized. 

Connie Contalme is speaking. She brings to the table the economic viability for the neighborhoods.  

She points to Goodwin that has a blindspot and Skyview kids are walking along the sidewalk.

She asks at what point maintenance costs override the cost of replacement?

Henry Hash points out that they need direction from council for priorities.

"Do it right, do it once... Which do we want, we can't have it both ways." Hash said.

Sandra Smith said that sidewalks all over town are like that (the one pictured on the screen.)

Happy Oasis discusses the importance of Open Space, and points to Steve Blair.  

B. Discussion on Creating a City Traffic Committee.

Council Memo Printout

a. Former Traffic Committee (Nov. 22, 2011 Coouncil Memo)

The former Traffic Committee was disbanded when a traffic engineer was hired. 

Councilwoman Wilcox suggests combining it with the bicycle committee, and to make it a standing committee.

A traffic engineer can ask, "Can we turn left here?" and might say, "Yes." A citizen could ask, "Should we turn left here?" and come up with a different response, as pointed out by Councilman Steve Sischka.

Sandra Smith said they address these issues in the committee. She is supportive of this idea.

 

 

4. ADJOURNMENT


Downloads:

 

Agenda  

Agenda Packet 

CALL TO ORDER

INTRODUCTIONS

PLEDGE OF ALLEGIANCE

ROLL CALL

Invocation: Ryan Shipp with the Church of Jesus Christ of Latter-day Saints 

Councilwoman Wilcox

5 A. Roll Call

6. Proclaiming October 8-14 as Fire Prevention Week

Read by Councilman Steve Blair. 

Encouraging people to have 2 plans, 2 ways out during Fire Prevention Week 2017.

Fire prevention begins with community members and their ability to take care of themselves. 

A. Greater Prescott Regional Economic Partnership (GPREP)

Hearing from the interim director of GPREP: Gary.

Being a support organization. 

Finishing marketing plan. 

They are able to help with supporting local governments and education. 

B. Friends of the Jersey Lily Courthouse Lighting Fundraiser

Tommy Meredith is staying on with the Courthouse Lighting Fundraiser. 

It's the 10th consecutive year that The Friends of Jersey Lilly Saloon are kicking off the Courthouse Christmas Lighting Fund. This year, they're working in partnership with the Chamber of Commerce and the Prescott Downtown Partnership. 

There will be an annual kick-of of a live auction, and a silent auction. You can also purchase a donor bulb. 

The kick-off party and auction is on Thursday, November 2 from 5 PM-8PM. 

C. Update on the Yavapai County Fair held September 7-10

1500 students came on Thursday and Friday. 

Attendance was down about 9% from the year before, mainly due to rain, but it was still the 2nd highest attendance in the last five years. 

Additional 25% in open livestock, and included alpacas.

Street art competition. 

Back of Barn B added 10 50 amp circuit to help the fairgrounds. 

The next fair will be September 6-9: 1st weekend after Labor Day weekend. 

They need more volunteers for next year. 

Call 928.899.6056 to volunteer for next year!

Consent Agenda 

A. Approval of payment to Apple, Inc., (City Contract #2018-063) in the amount of $12,319.40 for Fiscal Year 2018 for 30 iPad mini 4 Wi-Fi 128 GB. This is a purchase for the LSTA Grant that was approved by Council on July 11, 2017.

Council Memo Printout

a. Applie Quote _City_of56-01

B. Approval of City Contract No. 2018-048 with Fitness Appraisal, LLC, in the estimated amount of $17,850.00 for Comprehensive Wellness/Fitness Testing of Firefighters. Funding is available in the FY18 General Fund.

Council Memo Printout

a. Fitness Appraisal, LLC, Quote

b. Fitness Appraisal, LLC, Competitive Bidding Requirements Exemption

c. Fitness Appraisal, LLC, Professional Services Agreement

C. Approval of Agreement for Potable Water with Capelouto Enterprises, Inc., for U.S.VETS Redevelopment Project on APNs 115-09-008C, 115-09-008D, 115-09-009, and 115-09-010A, at 1040 Whipple Street (City Contract No. 2018-056).

Council Memo Printout

a. Agreement for Potable Water (City Contract No. 2018-056)

b. Current Site Plan for Project at 1040 Whipple Street

D. Approval to purchase a new engine from Bingham Equipment Company to repair City asset No. 1393 in the amount of $17,943.44 (City Contract No. 2018-058). Funding is available in the Streets Special Revenue Fund.

Council Memo Printout

a. Bingham Equipment Quote Dated 8/9/17

E. RP17-002, Revision of Plat of Centerpointe East Commercial Center, subdividing 8 existing parcels into 34 parcels to permit tenant units within the 8 buildings to be individually owned; Zoning is Industrial Light (IL); Owners: CP East, LLC; APN’s 103-01-579F, 579I, 579M, 579N, 579P, 579Q, 579R, and 579T.

Council Memo Printout

a. Vicinity Aerial Map

b. Vicinity Zoning Map

c. Revision of Plat

Consent agenda passes unanimously. 

10. ACQUISITION OF CONTROL

1. Public Hearing and consideration for an Acquisition of Control for a Series 12 Restaurant liquor license from Randy D. Nations, applicant for Far From Folsom; Location: 214 S. Montezuma Street.

Council Memo Printout

a. Liquor License Series Number Definitions 

b. R19-1-702

Applicant not present. 

Motions pass unanimously. 

B. SPECIAL EVENTS

1. Approval of a Series 15 Special Event Liquor License Application for Boys and Girls Clubs of Central Arizona; Event Location: Grand Highland Hotel/Holiday Inn Courtyard, 154 S. Montezuma; Applicant: Kristen Michelle Kerns; City Application No. 17-077S; Date/Time of Event Liquor Sales: Thursday, October 19, 2017, 5:00 p.m. to 9:00 p.m.

Council Memo Printout

a. Boys and Girls Clubs of Central Arizona _Application Information

b. Location Map

c. Liquor License Series Number Definitions

d. ARS 4-203.02 Special Event License; rules

2. Approval of a Series 15 Special Event Liquor License Application for Shadows Foundation; Event Location: Watson Lake, 3101 Watson Lake Road; Applicant: Vicki Burton; City Application No. 17-076S; Date/Time of Event Liquor Sales: Friday, October 13, 2017, 11:00 a.m. to 10:00 p.m. and Saturday, October 14, 2017, 11:00 a.m. to 10:00 p.m.

Council Memo Printout

a. Shadows Foundation_Event Information

b. Location Map

c. Liquor License Series Number Definitions

d. ARS 4-203.02 Special Event License; rules

 1505222488

11. REGULAR AGENDA

A. Restoration of Library Sunday Hours. The estimated cost is $42,643.20 from October 1, 2017-June 30, 2018. Funding is available in the General Fund.

Council Memo Printout

There have been an additional $92K in sales tax revenue in the last two months, and the library has been under budget for the last 2 years by about $60K.

Read: Can the Library Please Re-Open Now?  

Mayor Harry Oberg comments that priorities need to be set. There are "needs" vs. "wants" and this is a want. 

Points out that $42K will pay for another cop on patrol. 

Concerned about safety. 

Lamerson: Notes that there is a $2.5M budget. He supports openineh ag the library, says "Just do it." Thinks that the extra money generated in taxes should be sent to pay down the liability. 

Blair: He pointed out that if 443 didn't pass, it would affect the library. But it passed. "I am in support of opening the library."

Sischka: I'm 1000% behind it. Points out that two weeks ago, they were asked to pay $43K for speed limit signs in Prescott. "It seems like we spend money when we care about what we're spending money on... We are not a basic city." 

Wilcox: Disagrees with the Mayor, "I see the library as a need... It's something that's essential to our community... I think it's important that we restore the library."

Orr points out that they have sent $11M towards the payment of PSPRS. 

"We are committed to restoring our community to a full-service community. I think we should be celebrating this moment."

Lamerson pointed out that he promised to take all revenues in excess to pay off the PSPRS donations. "Open the library, and send down extra money to PSPRS. Let's do both, we have the resources to do both." 

Public Comments

Daniel Mattson: The library being open on Sunday would be such a blessing to the homeless. This would be a very, very good thing for a lot of people in this community. "Opening the library on Sunday is a no-brainer." 

Tom Benson: Resident for over 24 years. Prescott is the home for families of all ages. 'We did not want to move to a Sun City north.' Points out that the library does many thing to educate children. Points out that the council's job is to invest money wisely, and investing in youth is one of the best investments you can make.

Jerry Jones: The Advisory Board has not looked at it, and would like to look at it. He wants to see what they can do to not spend the money, but to keep the library open. We need time to do it, he will call for a meeting the first week in October. 

Lamerson thanks Jones for his input. 

Chris Kuknyo: Asks if they had to close the library down to begin with or was this a scary way to pass 443. He agrees with keeping promises. Points out that the State Representatives have not heard from the City of Prescott council members on a statewide solution. 

Bill Arnold: President of the Friends of Public Library. Supports opening the Public Library. 

Ralph Hess: Agrees with Councilwoman Wilcox, the library is a 'need'. 

Barbara Jacobson: Winter is coming - this is not a homeless shelter, but it does offer a place for people to read and apply for jobs. 'We need to be happy that we don't have to take that chunk to pay PSPRS.'

Orr makes the motion, passes 7-0, despite Mayor Oberg's opening comments. 

  

B. Approval of MP17-002, Amendment to the Master Plan for Granite Dells Estates; PP17-001, Revised Preliminary Plat of Granite Dells Estates Phase II; and the Second Amendment to the Agreement for Potable Water #WSA07-028, City Contract No. 2008-165A2 [Property Owner: Granite Dells Estate Properties, Inc.]

Council Memo Printout

a. Current Master Plan (2013)

b. Proposed Master Plan (MP17-002)

c. Revised Preliminary Plat (PP17-001)

d. The Dells Prescott letter dated August 19, 2016 (no encls)

e. Second Amendment to the Agreement - 2008-165A2 for Potable Water

This is alternative water. This is not going to result in the additional pumping of ground water, subject to Prop 400. 

1. It is not ground water.

2. It is a renewal resource. 

3. It is a alternative water.

In 2013, the City's position was, 'Show us progress, we can talk about water... This is effectively a catch-up of water with land use given that significant progress has been made."

Points out that an important change since December 2016 is new amended water policy for water allocations. 

Staff recommends that the increase be provided. It's relatively minor in the land use side, and on the water side according to the new unit allocations. 

Of the 220 lots in Phase 1A and 1D, all but 17 are sold. Of the 203 lots, 75% are under construction or completed. Probably 60-70 homes are now occupied. 

Wilcox wants the open space to be increased if the lot sizes are decreased. "This is a good example of urban sprawl," she said. 

She points out that the cost of servicing residential is higher for the city than for servicing commercial. 

Billie Orr and Steve Sischka don't think it is urban sprawl. 

Steve Blair pointed out that people who move in call him and buy product, which pays sales tax. 

Fann said that the traffic farther away from 89A 

Motions pass 6-1, Wilcox in opposition. 

C. Approval of City Contract No. 2018-060 with Alpine Software for Fire Records Management software, in an amount not to exceed $98,505.00 using Central Arizona Fire and Medical Authority Contract No. 001221 pricing, FY18 project number 18002. Funding is available in the General Fund.

Council Memo Printout

a. Prescott-RedNMX_Proposal

b. PRSC-005 Copy

This will integrate. It will also allow laptops to be removed from the police cars, and make reporting more efficient. 

This will allow for a much more robust archive. 

This will allow for better interoperability between districts and departments, although providing the flexibility for each department to choose the add-ons they need specifically. 

Motion passes unanimously. 

Boy, the Council Chambers have cleared out nearly completely!

D. Approval of City Contract No. 2018-061with Lucity Incorporated for Maintenance Management Software Support, Enterprise Licensing, and Solid Waste Implementation, in an amount not to exceed $92,874.33. Funding is available in the Water, Wastewater and General Funds.

Council Memo Printout

a. Maintenance 877580-1

b. Lucity Enterprise 87323R

It is an asset management system, and includes the solid waste management, provides costs, cost projections. It's a black hole for data information. Financially, it is a better bang for the buck.

Motion passes unanimously. 

E. Approval of City Contract No. 2018-062 with Carahsoft for Accela Civic Platform Maintenance and Software Licenses, in an Amount Not to Exceed $114,982.00 Using GSA Contract GS-35F-0119Y Pricing. Funding is available in the General and Public Works Funds.

Council Memo Printout

a. Carahsoft - Accela Inc. - 07.17.2017 - Quote 9732711- City of Prescott Terms

Motion passes 7-0.

Note:

In case you didn't notice, the Council just spent $306,361 on software. 

F. Award of City Contract No. 2018-057 with Kelley-Wise Engineering for engineering design and post-design construction services for the Zone 56/76 Pump Station Upgrade Project, in the amount of $288,647.00. Funding is available in the Water Fund.

Council Memo Printout

a. Project Vicinity Map

b. Scope and Fee

Motion passes unanimously. 

G. Approval of City Contract No. 2018-064 with PCS Mobile to Replace Mobile Data Computers, in an Amount Not to Exceed $185,493.50 using National Intergovernmental Purchasing Alliance Contract 120471 Pricing. Funding is available in the General Fund.

Council Memo Printout

a. PROPOSAL-17273-3 Prescott CF20 Quote

b. PROPOSAL-17805-1 Prescott Final Mounting

The previous computers are nearly 8 years old. 

Plan to purchase 33 units, and expected to last 8-10 years. 

The police had a lot of input on the choice of the models. 

Motion passes unanimously. 

 

"To sin by silence when you should protest makes cowards of men," Abraham Lincoln.

 

12. Adjournment