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Live Update of the Prescott City Council: August 8, 2017
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08 August 2017  

Today's Council meets only for a voting session. Starts at 3.

Downloads:

 Agenda  

Agenda Packet 

CALL TO ORDER

2. INTRODUCTIONS

3. INVOCATIONS

Pastor Steve Lummer, Discovery Church

4. PLEDGE OF ALLEGIANCE

 Councilman Lazzell

5. ROLL CALL

6. ANNOUNCEMENTS

7. PRESENTATIONS

Special Recognition for the Prescott Tourism Office: Award for "Take Another Day!" campaign.

8. PROCLAMATIONS:  Kids at Hope Proclamation

9. CONSENT AGENDA

A. Approval of the Purchase of a Replacement Generator for the Police Department from Empire CAT in an Amount Not to Exceed $38,254.41 (City Contract No. 2018-009). Funding is Available in the Facilities Management Fund.

Council Memo Printout

a. Quote from Empire CAT

B. Approval to Purchase Fire Department Personal Protective Equipment (Turnouts) from L.N. Curtis and Sons, Using HGAC Contract No. EP11-14 Pricing, in an Amount Not to Exceed $35,700.00 (City Contract No. 2018-010).

 Council Memo Printout

a. Turnout Specification

b. Turnout Suit Product Detail

C. Approval to Use State Contracts ADPS17-149350 and ADOC 13-035674 with FX Tactical, LLC., to Purchase Budgeted Duty Equipment and Uniforms in the Estimated Amount of $40,000.00, During FY18.

Council Memo Printout

a. FX Tactical LLC State Contract ADPS17-149350

b. FX Tactical LLC State Contract ADOC13-035674

 D. Approval of Payment to OCLC, Inc. in the Amount of $19,126.00 (City Contract No. 2018-028) for Fiscal Year 2018 for Annual Shared Library Bibliographic Records Subscription

 Council Memo Printout

 

E. Award of City Contract No. 2017-356 with Sterling Infosystems, Inc., for Background Checks of Prospective Employees, Board and Commission Appointees, and Volunteers in an Estimated Amount of $15,600.00.

Council Memo Printout

a. Contract No. 2017-356

 

F. Award of City Contract No. 2018-112 for the Purchase of Pavement Deicing Agent from Desert Mountain Corporation Using Yavapai County Contract No. 1520447 in an Estimated Annual Amount of $50,000.00.

Council Memo Printout

a. Yavapai County Contract No 1520447 

G. Approval to Add RDO-$15,000.00, CarQuest-$15,000.00, Interstate Batteries-$20,000.00 and the Lighthouse-$15,000.00 to the Approved Contract Listing for OEM Parts. Contract Listing was Approved by Council on December 13, 2016 (City Contract Nos. 2018-017, 2018-018, 2018-019 and 2018-025).

Council Memo Printout

H. Approval of Ratification of Payment to RWC (City Contract No. 2018-027) for the emergency repair of the Wastewater Collection Vehicle No. 1172 in the amount of $14,908.71.

Council Memo Printout

a. Veh # No. 1172-RWC Invoice (City Contract No. 2018-027)

I. Approval of Payment in the Amount of $86,141.23 to the Arizona Department of Revenue for Administration and Collections Services.

Council Memo Printout

J. Approval of Amendment No. 1 to City Contract No. 2017-260 with the Robb Group, LLC for Economic Development Services in the Amount Not to Exceed $52,800.00. Funding for This Contract is Budgeted in the General Fund, and the Bed Tax Fund Can Potentially be Used for the Marketing Materials as Related to Tourism.

Council Memo Printout 

a. Robb Group City Contract No. 2017-269 

b. Exhibit A 6 month extension

c. Exhibit B Marketing Resources

d. Exhibit C Database Development

Motion passes 7-0

10. LIQUOR LICENSE AGENDA 

A. NEW LICENSES

1. Public Hearing and consideration for a new liquor license for a Series 12 Restaurant liquor license from Jorge Sahagun Moreno, applicant for Guacamayas Mexican Grill, Inc.; Location: 1317 ½ E. Gurley St.

 Council Memo Printout

 a. LIQUOR LICENSE SERIES NUMBER DEFINITIONS

b. R19-1-70

Councilman Lamerson thanks him for investing in Prescott. Mayor Oberg said he ate there for lunch! Said it was very good. 

Where the Restaurant is - Plaza Bonita, by the Best Western Prescottonian. 

Motion passes unanimously. 

B. ACQUISITION OF CONTROL 

1. Public Hearing and consideration for an Acquisition of Control for a Series 19 Remote Tasting Room liquor license from Jeffrey Lee Herbert, applicant for Superstition Meadery; Location: 120 W. Gurley St.

Council Memo Printout

Converted to a tasting room only. 

a. LIQUOR LICENSE SERIES NUMBER DEFINITIONS

b. R19-1-702

2. Public Hearing and Consideration for an Acquisition of Control for a Series 13 Farm Winery Liquor License from Jeffrey Lee Herbert, Applicant for Superstition Meadery; Location: 6678 Inter Cal Way.

Can produce up to 40K gallons. 

The business is expanding. 

Won the Small Business Success Story in Arizona. They are going for the national award. Have introduced 20 new jobs into the community. They make wine from honey (meade) and also grapes. 

Council Memo Printout

a. LIQUOR LICENSE SERIES NUMBER DEFINITIONS

b. R19-1-702

 Both motions pass 7-0

C. PERMANENT EXTENSION OF PREMISES 

1. Public Hearing and Consideration of Permanent Change of Area of Service on an Extension of Premises/Patio Application No. 12133671 for a Series 12 Restaurant Liquor License from Thomas L. Biel, applicant for Touchmark at the Ranch Location: 3150 Touchmark Blvd.

Council Memo Printout 

a. LIQUOR LICENSE SERIES NUMBER DEFINITIONS

b. R19-1-702

 Motion passes 7-0

D. SPECIAL EVENTS

1. Approval of a Series 15 Special Event Liquor License Application for Arizona Wildfire Council, Inc.; Event Location: Captain Crossfit, 420 N. 6Th Street; Applicant: Elizabeth A. Reiman; City Application No. 17-064S; Date/Time of Event Liquor Sales: Saturday & Sunday, August 26-27, 2017, 10:00 A.M. to 5:00 P.M.

Council Memo Printout

a. Arizona Wildfire Council, Inc._Application Information

b. Location Map

c. Liquor License Series Number Definitions

d. ARS 4-203.02 Special Event License; rules 

2. Approval of a Series 15 Special Event Liquor License Application for Coalition for Compassion & Justice; Event Location: Holiday Courtyard of the Grand Highland Hotel, 150 S. Montezuma St..; Applicant: Jessi Hans; City Application No. 17-061S; Date/Time of Event Liquor Sales: Sunday, August 13, 2017, 3:00 p.m. to 9:00 p.m.

Council Memo Printout

a. Coalition for Compassion & Justice_Application Information

b. Location Map

c. Liquor License Series Number Definitions

d. ARS 4-203.02 Special Event License; rules

Passes 7-0 

11. REGULAR AGENDA

A. Review of Bed Tax Budget and TAC Grant 2018 Allocations.

Council Memo Printout

a. FY18 Bed Tax (2) without TAC Contingency 

Total Revenues are up 7%

Blair asks if liquor licenses can be reviewed for possible elimination. It will be brought forward at a further date. 

Lazzell asks why the Corvette Car Show was reduced. 

TAC grants are intended to provide support specifically for marketing efforts. And some of the events didn't meet those criteria. 

TAC stands for Tourism Advisory Committee.

Oberg asked what communication was given for the changes. They provided a packet in March, and also held a mandatory meeting in May. 

Lamerson notes that the people who are responsible for collecting the tax have been very helpful. 

Jerry Jones from the Corvette Club is speaking. "It was very enlightening... That being said, we're big boys, we can handle this, the show will go on... We really appreciate the City's involvement in what we do... I can't thank you all enough for what you do..."

When they started, they had 27 Corvettes. Now they need 3 blocks. Louie from Prescott Tire Pros is talking about what they've brought to the community. "I don't want to move this, I want to do it here... The money we don't get from you guys is money we don't give to charities."

Sischka asks if they are being penalized for only getting in-kind donations of marketing.

Sischka asks if they are results-oriented?

Blair points out that his job is to make sure they have a healthy general fund. Notes that Corvette Club brings in lots of tourism.

City Attorney Jon Paladini notes that he is concerned about the status of TAC, and whether or not they follow Open Meeting Laws. "I think we need to form the committee in the proper way, and make sure they're following Open Meeting Laws."

Margo Christiansen said that they followed the letter of the law - they just following the procedures as they understood the requirements.

She suggests they bump all the items that are lower than previous year.

Lamerson points out that there are taxpayer dollars being spent.

Paladini notes that it is also about transparency, following the statute. 

Blair points out that they all want the best for the community. "It's got to be looked at as a whole... I think from our standpoint up here, I think we need to do better." 

Daniel Mattson suggests that Hope Fest be included, too. 

Hope Fest did not make an application. "I ask that you respect the process, flawed as it was."

Blair suggests that they go back to what they got last year.

They are going to come back next meeting with a clarified list and amounts. 

"They were taking a process that had some loosey-goosey guidelines and trying to make it stronger," Michael Lamar said. 

Sischka points out that he doesn't want to make it more difficult than it already is. 

Motion tabled. 

tourismmarketing

B. Adopting Resolution No. 4398-1607 to establish an Entertainment District for Prescott

Read about this here: Opinion: Proposed Entertainment District Includes Family Neighborhoods

 entertainmentdistrictmap

Council Memo Printout

Their hope is to include the waterway and the green belt. Which is why there are a lot of areas around the creek.

If the line is in the street, it's in the midpoint of the street, but some of it had to go along the property lines.

They think it will also offer grant opportunities.

Lamerson points out that it can be changed or added to so long as it is limited to one square mile.

Dan Lowmeir - Arizona native. Moved here to help start Far from Folsom. He is speaking in favor of this measure.  

a. Resolution No. 4398-1607

b. Exhibit A - Downtown Entertainment District Map 

Motion passes unanimously. 

C. Approval of City Contract 2018-026 for an Animal Sheltering Services Agreement with the Yavapai Humane Society for a Three-Year Period in the Total Amount of $177,450.00: $57,950.00 for FY2017/18, $59,109.00 for FY2018/19, and $60,291.00 for FY2019/20.

Council Memo Printout

a. City Contract No. 2018-026 with the Yavapai Humane Society 

b. Yavapai Humane Society Insurance Documents

This represents a reduction from what they are currently paying. Nearly 17% lower this year. 

Going to try to move to a kennel a day system. 

Right now, they're looking at the total number of impounds they have to pay for. 

Motion passes unanimously. 7-0

 

D. Approval to Purchase Fire Department Extrication Equipment (Jaws of Life) from Western States Fire Equipment, Using Yuma Contract No. 2013-200001444 Pricing, in the Amount of $98,445.43 (City Contract No. 2018-011).

 Council Memo Printout

a. Western States Quote

b. TNT Rescue Sole Source Letter

The one to purchase will be going into the front line apparatus. 

Motion passes unanimously. 

E. Award of City Contract No. 2018-005 to Capital Improvements, L.L.C. for the Small Water Mains Replacement Dexter Neighborhood Phase 3 Project in the amount of $3,870,854.00, and approval of Night Work for a portion of the Project.

Council Memo Printout 

a. Phase 3 Small Water Mains Council Map

The low bid was to Capital Improvements LLC for $3,870,854 - expected to be completed by May of next year.

The lines will be replaced, and pavement will be reconstructed in some cases. 

This will improve the water service. Some lines were only 1".

Motion passes unanimously.  

F. Approve the Additional Payment of $579,625.00 to Public Safety Personnel Retirement System.

Council Memo Printout

Richard Steele wants to withhold the payment until at least November, maybe until next year when the legislature and governor are running for reelection. 

Terri Christenson from the public also spoke, and disagreed with Steele, and expressed her hope that they would make the payment as presented. 

12. ADJOURNMENT